Additional Info

General Position Information

Department Name: Dean's Business Office UNMC	Working Title: Grants Administration Coordinator
Holder Name:	FLSA Designation:
FTE:

Position Description Details

Responsibilities and Duties

RESPONSIBILITY	TIME SPENT PERCENTAGE	ESSENTIAL FUNCTION	TASKS
Project Administration and Support (Pre-Award)	50	X	1. Advise and assist faculty members and administrators in the development state of grant, subcontract and contract applications; advise on budgetary issues; verify compliance with administrative and regulatory requirement of funding agencies. (E) 2. Work closely with Sponsored Programs Administration ensuring compliance to federal and university regulatory policies to protect UNMC’s research infrastructure. (E) 3. Assists in the formulation of project budgets in ADIS and review budget justification to ensure feasibility of project. (E) 4. Ensures formatting of all application materials comply with Sponsor guidelines. Partners with investigators to enhance overall quality of funding applications. (E) 5. Initiates grant applications in Cayuse. Assists Principal Investigator with formatting and attaching documents to the application. (E) 6. Coordinates with Sponsored Programs Administration for institutional review of proposals and submission to Sponsor. (E) 7. Assists Principal Investigator and department administrator to assemble post-application supplemental material requested by Sponsors and Sponsored Programs Administration. (E) 8. Coordinates with partnering institutions to assemble subcontract information to be included in UNMC funding applications. (E)
Project Administration and Support (Post-Award)	30	X	1. Leads the revision of project budgets to accommodate changes in funding levels. Coordinates with department administrators to ensure necessary staffing changes are completed in accordance with the final budget. (E) 2. Review SAP reports to prepare monthly financial analysis reports on designated sponsored and non-sponsored accounts. Advises Principal Investigator and department administrators on financial management of sponsored funding. (E) 3. Assist Principal Investigator with preparation of annual progress reports, final progress reports, and final invention statements. Coordinate submission of progress reports and invention statements with Sponsored Programs Administration. (E) 4. Coordinates with participating institutions to request updated budget information due to changes in funding by Sponsors. (E)
Research Data Management and Maintenance	20		1. Maintain electronic and hard-copy files on pending and active research grants. 2. Maintains reports, spreadsheets and databases to track proposal submissions, awards, and information requests. Conducts periodic review for completeness and archiving as prescribed. 3. Composes routine correspondence related to outgoing funding proposals, incoming awards, and subcontracts.

Zone Definition Factors

Problem Solving - Decision Making

This role involves critical decision-making and problem-solving responsibilities that directly impact research funding, award eligibility, and the department’s overall performance.

Impact

How quickly is the overall correctness of the work of an incumbent in this position typically determined?:

Determined within a relatively short period of time

Include budget dollars, value of assets, and impact in terms of organizational exposure to risk/liability.

Describe the budgetary accountabilities for this position:

Assists the Principal Investigator in (1) reviewing grant and contract budgets, totaling approximately $50 million annually (2) assists Sponsored Programs Administration in setting up grant and contract awards totaling approximately $10 million.

What impact do the decisions/recommendations made by the position have on the department/campus?:

Poor decisions in this role could result in funding loss, restricted awards, and reduced research opportunities.

Contacts and Communications

TYPE OF CONTACT	LEVEL OF CONTACT	FREQUENCY OF CONTACT	PURPOSE OF CONTACT
Faculty, Staff, and Students.	Within Department	Daily	Grant submissions, budgets, administration and progress reports.
Sponsored Programs Accounting	Internal to UNMC	Daily	Grant and contract accounting.
Sponsored Programs Administration	Internal to UNMC	Daily	All grant and contract issues.
NIH (i.e. NIDA, NIMH	External to UNMC	As needed	Grants and contract administrative, financial and regulatory issues.
Other UNMC department personnel	Internal to UNMC	As needed	Issues related to collaborative grants

Supervision Received

This position reports directly to the Research Grants Administrator II and determines priorities approximately 25% of the time.

Supervision Exercised

Does this position supervise?:

Type of Supervision Exercised:

Work Environment & Physical Demands

Working Environment

Office

Activity Frequency

Sit: Continually (67-100%)	Bending: Occasionally (1-33%)
Stand: Occasionally (1-33%)	Kneeling: Occasionally (1-33%)
Walk: Occasionally (1-33%)	Reaching: Occasionally (1-33%)
Drive Motor Vehicle: Not Required	Crawling: Occasionally (1-33%)
Squatting: Occasionally (1-33%)	Climbing: Occasionally (1-33%)

If other, please explain:

Lift, Carry, Push, Pull Activity

Lift: Occasionally (1-33%) 11 - 20 lbs	Push: Occasionally (1-33%) 11 - 20 lbs
Carry: Occasionally (1-33%) 11 - 20 lbs	Pull: Occasionally (1-33%) 11 - 20 lbs

If other Lift, Carry, Push, Pull, please explain:

Exposure

Animals (Category 1): NO	Moving Machinery: NO
Animals (Category 3): NO	Biohazardous Material: NO
Blood & Bloody Fluids: NO	Uncomfortable temperature/ humidity: NO
Radiation/ Radioactive: NO	Noise: NO
Chemical Hazards: NO	Working from Heights: NO
Electrical Hazards: NO	Confined Space: NO
3B or Class 4 Laser: NO	Dust and Dusty environments: NO
Hot Work: NO

If other exposure, please explain:

Use of Protective Equipment

Hearing Protection: NO	Eye Protection: NO
Half or Full Face Reusable Respirator: NO	Protective Clothing: NO

If other protection, please explain:

Use of Hands/ Wrists

Keyboard: YES	Pipefitting: NO
Fine Manipulation: NO	Grasping: NO
Repetitive Motion: NO

If other use of hands/ wrists, please explain:

Sensory

Ability to Speak: YES	Depth Perception: NO
Hearing: NO	Distant Vision: NO
Sight: YES	Near Vision: YES
Color Vision: YES	Peripheral Vision: YES

Emergency Conditions

During emergency conditions due to severe weather, natural disasters, major utility failures, or other unplanned events, certain personnel are activated to minimizethe impacts of emergencies and disasters, and to protect people, property, and restore the primary mission of the University of Nebraska Medical Center.These personnel occupy positions which are designated as 'Essential Positions.'

Essential: