Additional Info

1. Oversees departmental financial operations, ensuring expenses align with budget and compliance guidelines; assigns appropriate G/L codes and processes payments.
2. Directly supervises two account/travel staff, providing guidance, training, and oversight on financial procedures, payment processing, reconciliation, and compliance with institutional policies.
3. Delegates tasks, monitors performance, and ensures consistency and accuracy in payment workflows across the team.
4. Primary authorized P-card user for purchases, registrations, and fees; manages department-wide P-card and travel card usage, ensuring proper documentation and adherence to regulations.
5. Works with UNMC and Nebraska Medicine accounting departments on corrections, processes and procedures, training direct reports and any other faculty or staff needing detailed information on procurement and payments. 
6. Maintains detailed payment records in Excel; analyzes expenditures and advises leadership on cost-saving strategies.
7. Utilizes Workday (Nebraska Medicine), P2P, and SAP (UNMC) to coordinate, reconcile, and allocate departmental payments.
8. Prepares and presents financial reports for 25+ cost centers, WBS accounts, and foundation funds to support strategic decision-making.
9. Monitors and reconciles individual accounts; corrects errors, prepares journal entries, and ensures financial accuracy.
10. Manages CME funding and expense tracking for 90+ faculty and providers, ensuring proper allocation and documentation.
11. Organizes and maintains financial records to support internal and external audits.
12. Manages Nebraska Medicine purchases and contracts, including procurement and payment services through Workday.
13. Prepares and submits deposit forms to the UNMC cashier in accordance with institutional procedures.

1. Oversee and coordinate travel arrangements for over 175 individuals, including faculty, administrators, education program directors, and Nebraska Medicine providers, ensuring efficiency and policy compliance.
2. Delegates and monitors coordination between two direct report Accounting and Travel Associates.
3. Educate faculty, staff, and learners on UNMC, Nebraska Medicine, and departmental travel policies to promote consistent adherence.
4. Manage all aspects of travel logistics: initiate authorizations via Firefly, CONCUR, and Workday; book flights and hotels; process registration fees and reimbursements.
5. Monitor compliance trends and recommend updates to departmental travel policies.
6. Attend appropriate meetings representing the department for travel process and procedures.
7. Communicate organizational policy changes clearly and promptly to supported personnel.

1. Oversee and reconcile departmental accounts payable functions across multiple funding sources (UNMC, Nebraska Medicine, grants, research, foundation), totaling approximately $12M annually.
2. Manages reconciliation monthly financial ledgers to ensure accurate expense placement and budget tracking in SAP and Strata.
3. Analyze historical spending patterns to anticipate future budget needs and optimize resource allocation.
4. Works closely with Administrator, identifying discrepancies, budget variances, or significant changes.

1. Delegated to approve P2P and Workday orders and travel authorizations as backup.
2. Act as lead resource for office staff on accounting operations and procedures.
3. Resolve complex financial issues and assignments.
4. Provide backup support for indirect reports during absences or peak workloads.
5. Ensure budget-aligned funding allocation for supplies and events.
6. Develop efficient work systems to streamline processes and reduce redundancy.
7. Support special projects and perform additional duties as assigned.
8. Lead financial and operational analysis for large events and forecasting initiatives.

NA

• Exercises sound judgment in resolving travel and expense issues, ensuring adherence to institutional policies and funding requirements.
• Detects and corrects financial discrepancies, escalating complex matters as needed.
• Effectively prioritizes tasks in a fast-paced environment to support departmental and educational program operations.

Determined within a relatively short period of time

• Serves as primary departmental P-card holder and supervises two associate cardholders, ensuring compliance with institutional purchasing policies.
• Manages expenses and monitors in annual budgets across departmental, foundation, and operational funding sources.
• Oversees grant accounting functions with potential for annual growth, ensuring accurate reporting and fund utilization.

• Oversight of grant accounting ensures proper use of restricted funds, which is critical for maintaining eligibility for future funding and avoiding penalties or repayment.
• Ensuresstrict adherence to institutional policies, purchasing guidelines, and grant regulations, reducing the risk of audit findings, financial misstatements, or reputational damage.
• Decisions around travel, expenses, and P-card usage help maintain internal controls and prevent misuse of funds.
• Designs and implementssystems and workflows that improve efficiency, reduce duplication, and support timely decision-making across the department.
• Financial decisions and forecasting directly support programmatic goals, including educational initiatives and large-scale events.
• Plays a key role in resource planning and prioritization, helping the department align spending with strategic objectives.

Operates with a high level of autonomy, independently managing and prioritizing daily responsibilities approximately 76–90% of the time. Uses sound judgment to make routine decisions, solve problems, and ensure compliance with policies and deadlines. Guidance is typically reserved for complex or unfamiliar situations. Supervisor remains available for consultation and outcome review, but most tasks are completed without direct oversight.

Yes

Office/ Service

• Uses general supervision, with guidance provided for complex or unusual tasks.
• Prioritizes and manages daily responsibilities for direct reports 30-50% of the time, ensuring to meet deadlines and compliance.
• Is available for consultation and review of outcomes 91-100% of the time.
• Manages direct reports schedules and evaluations.

Office

NA

Adult (18-65 years)

NA

NA

NA

NA

NA