Additional Info

General Position Information


Position Number: 00091160Working Title: Clinical Research Nurse Coordinator
Department Name: Neurological Sciences UNMCReports To Title: Professor
FLSA Designation: Union: 

Position Description Details


Responsibilities and Duties


RESPONSIBILITYTIME SPENT PERCENTAGEESSENTIAL FUNCTIONTASKS
Patient Care Coordination Management30

1. Conduct recruitment activities for research studies (E)
2. Screen patients for inclusion into study protocols and ensure the treatment provided and the data collected adheres to study protocol. (E)
3. Coordinate research subject appointments, subject enrollment, and documents subject activity in the Electronic Medical Record (EMR) and Clinical Trial Master Matrix (CTMM). (E)
4. Assess health status by interviewing subjects regarding medical history, performing physical assessment and psychosocial assessment. (E)
5. Provide preliminary evaluation to determine final eligibility for enrollment into research protocol in consultation with physician at time of treatment decision. (E)
6. Gather and review subject medical information (e.g., medical record, radiology films, and pathology) from referring physician. (E)
7. Assess for insurance coverage and obtain insurance preapproval if required. (E)
8. Assist subject with travel arrangements, housing and orientation to Omaha and University of Nebraska Medical Center. (E)
9. Assist with obtaining informed consent by explaining investigative trials, all tests and procedures to subject/family and address any questions/concerns. (E)
10. Provide in-depth description of clinical trial including purpose, treatment plan, potential risks, potential benefits, financial obligations, and rights of research subjects. (E)
11. Complete all documentation requirements for research studies including electronic health record requirements. (E)
12. Evaluate progress of research trial with the Principal Investigator (PI) and report results of research to staff. (E)
13. Collaborate with research team members in related research coordination activities. (E)

Patient Care Coordination/Treatments/Activities30

1. Prepare physician orders; coordinate all diagnostic tests and procedures relevant to the study and follow-up to ensure the orders are carried out. (E)
2. Randomize or assist with randomization of subjects to treatment arms. (E)
3. Monitor subject health status during treatment and report adverse events and clinical events. (E)
4. Review test results with investigator and act upon as directed. (E)
5. Obtain study lab samples, prepare and ship specimens per protocol. (E)
6. Perform therapeutic procedures under the direction of the physician and the parameters of the research protocol. This may include but is not limited to infusions, injections, blood draws from central lines as required by the research protocols. ( E)
7. Complete required assessments, scales, and manage health abnormalities related to disease or treatment in collaboration with physician, other allied health personnel, subject and family throughout the research disease process/continuum (diagnosis, treatment, rehabilitation, palliative and terminal care). (E)
8. Provide psychological support to subjects and families. (E)
9. Complete all related research records and compile/ store appropriately.
10. Collaborate with the Principal Investigator and interdisciplinary team to institute modifications to practice for improvement of subject outcomes. (E)
11. Communicate and coordinate with physicians, clinical staff, coordinators, advanced practice professionals, and other related personnel to explain new investigational trials, update ongoing trials or address problems. (E)
12. Demonstrate knowledge and skill in addressing age specific needs of subjects, (all age groups-birth and above). (E)

Research Protocol Management30

1. Assist Principal Investigator by writing and submitting application, supporting
materials and/or protocol for Medicare Coverage Analysis/billing compliance, to the
IRB, Pharmacy and Therapeutics Committee, when new trials are initiated. (E)
2. Submit modifications to the protocol, IRB application, informed consents as needed during the course of the investigation. (E)
3. Prepare continuing reviews, requests for change, deviations/violations, internal
and external adverse events and other reports to the IRB, FDA, and sponsoring agency as required. (E)
4. Coordinate and initiate research protocol with study sponsor, other health team
members, and other UNMC departments affected by the research protocol and its
requirements. (E)
5. Provide education to staff related to the protocol. (E)
6. Collect data including case report forms specific to study sponsor and/or institutionally required data. (E)
7. Accurately interpret and record data to ensure that research results are error free. (E)
8. Maintain regulatory documentation as appropriate to comply with governmental
regulations and sponsor requirements.
9. Interpret, extract and record information from source documents and subject interview. (E)
10. Provide reports to investigator and sponsor (listing and statistical) as requested.
(E)
11. Participate in monitor visits/site visits.
12. Collaborate with internal data management staff, statistical team and other
research team members to assist, when applicable, in the collection, interpretation,
and analysis of the data. (E)
13. Collaborate with PI in preparation of publications and study results to including
conducting library literature searches, evaluation and analysis of data and reporting
of statistical information utilizing computerized techniques. (D)
14. Assist in preparing estimated clinical research study budgets for subject care
costs for the purpose of billing compliance, determining feasibility and final contract agreement. (D)
15. Manage all regulatory documents for participating sites communicating
proactively with site investigators and coordinators. Manage drug accountability,
gather and review external data, and report to drug manufacturer/sponsor and FDA as required. This may include Cooperative Group Trials and Regional Group Trials established by UNMC physicians. (E)

Other Responsibilities10

1. Attend continuing education programs related to the clinical research area. (D)
2. Review literature related to clinical research area. (D)
3. Communicate advances in nursing practice or research care to other health
professionals through in-services, presentations and/or publications. (D)
4. Assure performance of behaviors that meet the requirements of the UNMC culture including: demonstrates behavior that fosters a positive team environment,
demonstrates behaviors that promote diversity, applies continuous quality
improvement principles, seeks the customers# requirements and strives to meet
them, and designs personal action plan for personal and professional development. (E)
5. Flexibility to assume new duties as the Neurological Sciences program evolves. (E)
6. Other duties as assigned. (D)


Zone Definition Factors


Contacts and Communications


TYPE OF CONTACTLEVEL OF CONTACTFREQUENCY OF CONTACTPURPOSE OF CONTACT
Entire disciplinary team at UNMC: Oncology/Hematology physicians, TreInternal to UNMCDailyFor the purpose of coordinating patient care services.
Patients and their familiesAll Levels of ContactDailyFor the purpose of explaining the investigational study, answering questions regarding treatments, procedures, care and obtaining follow-up information on health status, and potential follow-up lab specimens required by protocol. Responsible for coordination patient care and treatment during participation in a clinical research trial which includes the complex aspects of health care as it relates to treatment of malignancies. This includes inpatient and outpatient care, and encompasses the entire research continuum from the referral of the patient through long-term follow-up and care.
Insurance companiesExternal to UNMCWeeklyFor the purpose of assessing health care coverage, seeking preapproval for treatment and/or continues patient care updates
Medical professionals and other allies health personnel outside of UNMCExternal to UNMCWeeklyFor the purpose of coordinating patient care services
Off-site investigative research teams participating in a multi-center trial, cooperative groupExternal to UNMCWeeklyFor the purpose of critical coordination and management of the complex decisions and regulatory requirements of each research protocol
Sponsoring AgencyExternal to UNMCWeeklyFor the purpose of site initiation, discussing patient enrollment, answering questions, updating protocol, adverse event reporting, and setting up site visits for data review. Meet with study monitor periodic visits to UNMC to review and gather data from case report forms.
UNMC health care professionalsInternal to UNMCMonthlyFor the purpose of educating/informing them about a new clinical trial
FDA inspectors, IRB and All Levels of ContactMonthlyFor purpose of review and/or audit of study records and files.
Referring physician offices, UNMC physicians/departments, referring iAll Levels of ContactWeeklyFor the purpose of obtaining patient information, medical records, and provide information relating to treatment plans and continued medical care and may include maintenance of required regulatory documents.

Supervision Received


As needed.


Supervision Exercised


Does this position supervise?:

No


Type of Supervision Exercised:

N/A


Work Environment & Physical Demands


Working Environment


Office,Lab,Clinical,Other/ Combined


If Other/Combined Environment, please explain:

Clinical research lab


Patient Care and Contact - Age Specific Competency


Check the appropriate box(es) that describes the Age Specific population(s) served within the scope of this position.

Adolescence (12-18 years),Adult (18-65 years),Geriatric (65 and older)


Activity Frequency


Sit: Frequently (34-66%)Bending: Occasionally (1-33%)
Stand: Occasionally (1-33%)Kneeling: Occasionally (1-33%)
Walk: Frequently (34-66%)Reaching: Occasionally (1-33%)
Drive Motor Vehicle: Occasionally (1-33%)Crawling: Not Required
Squatting: Not RequiredClimbing: Not Required

If other, please explain:

N/A


Lift, Carry, Push, Pull Activity


Lift: Occasionally (1-33%)  11 - 20 lbsPush: Occasionally (1-33%)  10 lbs
Carry: Not Required  Not ApplicablePull: Not Required  Not Applicable

If other Lift, Carry, Push, Pull, please explain:

N/A


Exposure


Animals (Category 1): NOMoving Machinery: NO
Animals (Category 3): NOBiohazardous Material: YES
Blood & Bloody Fluids: YESUncomfortable temperature/ humidity: NO
Radiation/ Radioactive: NONoise: NO
Chemical Hazards: NOWorking from Heights: NO
Electrical Hazards: NOConfined Space: NO
3B or Class 4 Laser: NODust and Dusty environments: NO
Hot Work: NO

If other exposure, please explain:

N/A


Use of Protective Equipment


Hearing Protection: NOEye Protection: NO
Half or Full Face Reusable Respirator: NOProtective Clothing: NO

If other protection, please explain:

N/A


Use of Hands/ Wrists


Keyboard: YESPipefitting: NO
Fine Manipulation: YESGrasping: YES
Repetitive Motion: YES

If other use of hands/ wrists, please explain:

N/A


Sensory


Ability to Speak: YESDepth Perception: YES
Hearing: NODistant Vision: YES
Sight: YESNear Vision: YES
Color Vision: YESPeripheral Vision: YES

NIMS/ICS


Check the appropriate box(es) that describes the Age Specific population(s) served within the scope of this position.

Campus Essential