Additional Info

General Position Information

Department Name: Eppley Inst Administration UNMC	Working Title: FBPCC Events Coordinator
Holder Name:	FLSA Designation:
FTE:

Position Description Details

Responsibilities and Duties

RESPONSIBILITY	TIME SPENT PERCENTAGE	ESSENTIAL FUNCTION	TASKS
Special Events	70	X	Oversee the execution and evaluation of memorable and accurate special events for the FPBCC. These events must be executed with extreme attention to detail as they are a reflection of the FPBCC and leadership to internal and external publics. These publics include key community leaders, current and potential donors, public officials, and VIP's from outside of Nebraska and beyond. Includes the execution of events specifics, including theme and event collateral. selection of venue, selection of menu, logistical coordination internal and external vendors, etc. and managing needs of high-level constituents. Provie support for other high-level VIP events. Serve as the liaison for FPBCC fund raising events, including but not limited to the Cattleman's Ball and Kicks for a Cure. Coordinate the FPBCC's participation and sponsorship of cancer fundraising and community events to ensure Cancer Center leaders are attending important community events. Work with the FPBCC Communications Office to advertise special events and track attendees. Develop workflows and run of show for all special events. Responsible for event budget development and tracking expenditures. Responsible for the review of event venue and catering contracts.
Manage FPBCC Grand Rounds	15	X	Work with FPBCC leaders to secure speakers, locations, presentations, topics, promotion and event logistics. Develop and schedule the itinerary for each ground round speaker. Coordinate travel and lodging arrangements for external speakers. Process honorariums for guest. Serve as the main contact for invited grand rounds speakers. Work with the FPBCC Communications Office to advertise special events and track attendees.
Manage FPBCC Advisory Board Meetings	10	X	Coordinate travel and lodging arrangements for external speakers. Serve as main contact to event venue and catering staff. Process honorariums for guest. Serve as main contact for External Advisory Board Members. Develop workflows and a run of show of EAB meetings
Other duties as assigned	5		1. All other duties as assigned.

Zone Definition Factors

Impact

How quickly is the overall correctness of the work of an incumbent in this position typically determined?:

Determined over a period of months

Include budget dollars, value of assets, and impact in terms of organizational exposure to risk/liability.

Describe the budgetary accountabilities for this position:

Will be responsible for event budget development and tracking expenditures. Review event venue and catering contracts.

What impact do the decisions/recommendations made by the position have on the department/campus?:

Impact the reputation of the FPBCC internally and externally.

Contacts and Communications

TYPE OF CONTACT	LEVEL OF CONTACT	FREQUENCY OF CONTACT	PURPOSE OF CONTACT
FPBCC Leadership/University Leadership	Internal to UNMC	2-3 times a week	To confirm attendance, provide information on events and coordinate the run of show
Potential donors, public officials and VIPS outside of Nebaska	External to UNMC	As needed	To confirm attendance, provide information on events, coordinate the run of show and provide special accommodations as needed
External Vendors	External to UNMC	Quarterly	Arrange and coordinate all details and specifics surrounding FPBCC Events.
Philanthropic/Community Organizations	All Levels of Contact	As needed	Coordinate FPBCC sponsorships and confirm details of attendance by FPBCC leaders.
External Advisory Board/ Ground Rounds Speakers	External to UNMC	As needed	Confirm attendance, provide information on events, coordinate the run of s how and provide accommodations as needed accomodations as needed

Supervision Received

Receive supervision from the FPBCC Associate Director of Cancer Center Administration

Supervision Exercised

Does this position supervise?:

Work Environment & Physical Demands

Working Environment

Office

If Other/Combined Environment, please explain:

N/A

Activity Frequency

Sit: Frequently (34-66%)	Bending: Occasionally (1-33%)
Stand: Frequently (34-66%)	Kneeling: Occasionally (1-33%)
Walk: Frequently (34-66%)	Reaching: Occasionally (1-33%)
Drive Motor Vehicle: Not Required	Crawling: Not Required
Squatting: Occasionally (1-33%)	Climbing: Not Required

If other, please explain:

N/A

Lift, Carry, Push, Pull Activity

Lift: Occasionally (1-33%) 11 - 20 lbs	Push: Occasionally (1-33%) 11 - 20 lbs
Carry: Occasionally (1-33%) 11 - 20 lbs	Pull: Occasionally (1-33%) 11 - 20 lbs

If other Lift, Carry, Push, Pull, please explain:

Moving items for meetings/seminars on carts

Exposure

Animals (Category 1): NO	Moving Machinery: NO
Animals (Category 3): NO	Biohazardous Material: NO
Blood & Bloody Fluids: NO	Uncomfortable temperature/ humidity: NO
Radiation/ Radioactive: NO	Noise: NO
Chemical Hazards: NO	Working from Heights: NO
Electrical Hazards: NO	Confined Space: NO
3B or Class 4 Laser: NO	Dust and Dusty environments: NO
Hot Work: NO

If other exposure, please explain:

N/A

Use of Protective Equipment

Hearing Protection: NO	Eye Protection: NO
Half or Full Face Reusable Respirator: NO	Protective Clothing: NO

If other protection, please explain:

None

Use of Hands/ Wrists

Keyboard: YES	Pipefitting: NO
Fine Manipulation: YES	Grasping: NO
Repetitive Motion: YES

If other use of hands/ wrists, please explain:

Typing on keyboard

Sensory

Ability to Speak: YES	Depth Perception: NO
Hearing: YES	Distant Vision: NO
Sight: YES	Near Vision: YES
Color Vision: YES	Peripheral Vision: YES

Emergency Conditions

During emergency conditions due to severe weather, natural disasters, major utility failures, or other unplanned events, certain personnel are activated to minimizethe impacts of emergencies and disasters, and to protect people, property, and restore the primary mission of the University of Nebraska Medical Center.These personnel occupy positions which are designated as 'Essential Positions.'

Essential: