Additional Info

1. Direct office staff in the Office of Medical Education (OME), including hiring, distribution of work, administrative needs, evaluations, and corrective action if needed. (E)
2. Developing and administering special projects relating to the medical curriculum. (E)
3. Functioning as a liaison between the Director for Medical Education, Senior Associate Dean for Medical Education, COM Block Directors, COM teaching faculty, and UNMC staff in matters affecting the medical school curriculum. (E)
4. Ensure adequate coverage and staffing of the Office of Medical Education (OME), and provide emergency support when needed. (E)
5. Responsible for resolving conflicts or concerns relating to the Office of Medical Education and academic space operations in the Sorrell building. (E)
6. Communicate with OME staff regularly regarding office operations (daily or weekly staff meetings, formal and ad hoc) and associated departments (Admissions, Student Affairs, ITS, Dean’s Office, Dean’s Business Office) as needed. (E)
7. Perform annual OME staff evaluations. (E)

Manage all aspects of multiple related projects to ensure the overall educational activities will run with minimal error. Directly oversee all staff in OME involved in coordinating the educational programs, which entails applying a complex set of simultaneous responsibilities.

1. Responsible for resolution of daily issues or conflicts relating to the operations of the pre-clinical medicine program. (E)
2. Long-term projection and planning for Phase 1, 2, and 3 educational activities. (E)
3. Anticipate conflicts and resolve (E)
4. Responsible for overseeing the day-to-day workflow of the educational activities for the undergraduate curriculum (E)
5. Review and update class schedules and negotiate with block directors to prevent room and teaching obligation conflicts. (E)
6. Request and approve equipment, supply, and textbook requisitions for teaching faculty for educational activities (E)
7. Construct Phase One syllabuses for the Phase One blocks to ensure information is accurate and conforms to standards set by the OME (E)
8. Delegate to appropriate staff and oversee the preparation of material for educational activities (small group, TBL, EPIC, laboratories). (E)
9. Communicate with the Senior Associate Dean of Medical Education and the Phase Leaders to implement curriculum changes and oversee education coordinators to make changes and accurately apply.
10. Lead for planning, organization, and implementation of the COM Orientation week for 130 incoming students.
11. Ensure educational space conforms to educational activity and informs faculty of adjustments as needed.
12. Oversee the review process of small group cases, TBL, PBL, and EPIC cases and needs for revision. (E)
13. Ensures room readiness for all small group sessions and laboratories (D)
14. Resolves emergent issues with small group session and laboratories (technology problems or facilitator absence) (E)
15. Responsible for responding to, reporting, and resolving issues related to educational technology (OASIS, PathXL, Canvas, ECHO, ExamSoft, etc.)
16. Oversee the planning of mass medical training (CCSE, N-95 Fit testing, BLS, ACLS, EPIC) and ad hoc as needed. (E)
17. Perform N-95 Fit testing on medical students (E)

1. Director coverage
a. Assume responsibilities and decisions for the Director of OME when the Director is on extended leave.
2. Accreditation compliance
a. Record educational objectives for the Block into OASIS
b. Map Block objectives to COM objectives in OASIS
c. Gather data for the Senior Associate Dean of Medical Education for LCME reports
d. Prepare final Block reports – Phase 1, 2, and 3 – in accordance with OME and LCME guidelines
e. Track student completion of required COM policies
3. COM/OME Reports
a. Ongoing: create block and faculty reports. Distribute the reports to the Senior Associate Dean for Medical Education, the Phase Director(s), Block Director(s), and distribute to appropriate faculty.
b. Annually: Compile annual COM Faculty and Course evaluation data. Distribute reports to the Associate Dean for Medical Education and Department Chairs.
c. Adhoc:
i. Create reports for faculty requesting their evaluations for Promotion and Tenure, Educational Awards, or CV.
ii. Research and report faculty hours data to the DBO
4. Meetings and Committees
i. Recurring committees: Curriculum Implementation Team, COM representative for iTEACH and the Higher Learning Commission – AEFIS (Assessment Evaluation Feedback and Intervention) initiative
b. Recurring meetings: Block Directors, Clerkship Coordinator meetings, CST Directors Meeting, CST Coordinator Meeting, LCME

1. Oversee the maintenance of all educational activities and information provided through the online course management system (Canvas) (E)
2. Work with Block Leaders and staff to ensure all block schedules and student groups are accurate and current in the online student scheduling software (OASIS). (E)
3. Oversee the scheduling of all Block small groups and laboratories in the Sorrell building using the OASIS Database and EMS (E)
4. Schedule video capture recording for all appropriate educational activities and any additional ad-hoc presentations for medical students (ECHO and Zoom). (E)
5. Oversee the maintenance of each event in the educational software (OASIS) to ensure accuracy of student schedules, room assignments, teaching credit for faculty, instructional and assessment methods.
6. Work with COM Dean#s Business Office to ensure accuracy of teaching hours in OASIS and ADIS and address areas of discrepancy.
7. Open the lines of communication with the database and learning management system project teams to resolve conflicts that impede the education and accreditation goals and standards of the COM

A significant portion involves daily personnel management, such as assigning and adjusting staff workloads, resolving conflicts, and addressing performance or attendance issues in real time. In addition, the Manager must analyze complex educational and operational information from multiple sources—such as curriculum schedules, faculty and room availability, accreditation standards, and technology platforms—to anticipate and resolve problems.

Very quickly determined

Track expenditures for educational activities and faculty requests. Alert director if there is a request greater than $500.

The impact would be on student education and faculty satisfaction for the medical school and department.

This position reports directly to the Director of the Office of Medical Education (OME) and ultimately to the Associate Dean for Medical Education. While the Director provides overall direction and oversight, the position operates with significant autonomy and independence. The Manager determines priorities more than 75% of the time, with the supervisor consulted primarily for major decisions or unusual situations. Work is assigned at a high level but carried out with limited day-to-day oversight, and performance is evaluated through periodic reviews, outcomes of projects, and ongoing communication.

Yes

Office/ Service

The position has full supervisory responsibility for multiple staff within the Office of Medical Education, including Education Program Coordinators, Accreditation and Curriculum staff, and administrative support personnel. This includes hiring, assigning, and distributing work, training, conducting performance evaluations, and initiating corrective action when needed. Supervision is both direct and ongoing, encompassing daily operational oversight, regular staff meetings, and long-term planning. The Manager ensures that staff effectively support the medical curriculum, comply with accreditation standards, and deliver educational services smoothly.

Office

N/A

N/A

Not Applicable

Not applicable

Not applicable