Additional Info

General Position Information

Position Number: 00088880	Working Title: Business Manager, iEXCEL
Department Name: iEXCEL UNMC	Reports To Title: Asst VC Adv/Statewide Simulation iEXCEL

Position Description Details

Responsibilities and Duties

RESPONSIBILITY	TIME SPENT PERCENTAGE	TASKS
Business Operations	50	Oversee purchasing activity and reconciliation of purchases in alignment with the budget and correct cost center. Oversee the development of draft quotes and final invoices for training program, events and contracts Oversee submission of invoice payments for deposit, ensures they are allocated to the correct revenue account and tracks process through HubSpot Assist the Leadership team with preparation of the annual budget Maintain and present a monthly budget report for all departments and accounts falling under the iEXCEL umbrella Oversee daily business operations, including purchasing, travel approval, and administrative workflows pertaining to the budget Manages contract processes including Consultants, Non-Disclosure, Facility Use Agreement, Memorandum of Understanding and Statement of Work documents. Coordinate and tracks warranty renewal and payments, service agreements, annual memberships and contract agreements. Ensure iEXCEL financial documents are in compliance withUNMC policies and procedures.1 Prepare and manage annual budgets, including grant-related budgets and departmental forecasting for future opportunities. Track and report salary allocations, expenses and overall financial performance outcomes.
Business Development	40	Identify, support, track, and delegate business development opportunities aligned with the iEXCEL mission. Interact with high level stakeholders and external partners to explore and track strategic collaborations. Assist in the development of business opportunities for potential partners. Support Leadership in potential commercialization efforts in conjunction with UNeMED standards and regulations. Manage contracts, including drafting, reviewing and execution in conjunction with UNMC procurement. Oversee the generation and tracking of quotes, invoices and payment schedules utilizing HubSpot. Maintain organized documentation for auditing, reporting, and compliance standards. Management of educational and financial Grant budget documents in support of the leadership team and the various iEXCEL teams seeking support.
Event and Communication Coordination	10	Provide high level coordination for events, meetings, and external engagements. Serve as a liaison for communication with internal and external stakeholders. Ensure timely and professional communication related to business operations and strategic initiatives. Other duties as assigned

Zone Definition Factors

Knowledge Skills and Abilities

Understanding of accounting and business management practices.

Problem Solving - Decision Making

Ability to work within a team as well as independently to solve problems. Strong attention to detail with emphasis on meeting delaines.

Impact

Directly impacts the iEXCEL mission.

How quickly is the overall correctness of the work of an incumbent in this position typically determined?:

Determined within a relatively short period of time

Include budget dollars, value of assets, and impact in terms of organizational exposure to risk/liability.

Describe the budgetary accountabilities for this position:

1. Oversees purchases and impact on the annual budget2. Oversees grant budgets and expenditures3. Manages revenues for the department and timely invoicing

What impact do the decisions/recommendations made by the position have on the department/campus?:

High impact on maintaining compliance with individuals associated with Grants. High impact on ensuring budgets and financials is accurate and up to date. Loss of business revenues.

Contacts and Communications

TYPE OF CONTACT	LEVEL OF CONTACT	FREQUENCY OF CONTACT	PURPOSE OF CONTACT
Office of Vice chancellor Academic Affairs	Internal to UNMC	Monthly	To obtain and dispense information, assist in interpretation of institutional and administrative policies, plan events, schedule meetings and facilitate collaborative events and communications.
UNMC Staff and Faculty	Internal to UNMC	Weekly	To assist in the organization of meetings and discussions for events and coordination of space and resources
External Agencies	All Levels of Contact	Weekly	To facilitate discussions, plan meetings, obtain information on business opportunities

Supervision Received

This role will be directly supervised by the Assistant Chancellor of Statewide Outreach

Supervision Exercised

Does this position supervise?:

Yes

What types of employees do you supervise?:

Office/ Service,Students

Type of Supervision Exercised:

Daily operations, schedule management

Work Environment & Physical Demands

Working Environment

Office,Other/ Combined

If Other/Combined Environment, please explain:

Simulation Center

Activity Frequency

Sit: Frequently (34-66%)	Bending: Not Required
Stand: Frequently (34-66%)	Kneeling: Not Required
Walk: Frequently (34-66%)	Reaching: Occasionally (1-33%)
Drive Motor Vehicle: Occasionally (1-33%)	Crawling: Not Required
Squatting: Not Required	Climbing: Not Required

If other, please explain:

Not applicable

Lift, Carry, Push, Pull Activity

Lift: Occasionally (1-33%) 21 - 40 lbs	Push: Occasionally (1-33%) 21 - 40 lbs
Carry: Occasionally (1-33%) 11 - 20 lbs	Pull: Occasionally (1-33%) 11 - 20 lbs

If other Lift, Carry, Push, Pull, please explain:

Not applicable

Exposure

Animals (Category 1): NO	Moving Machinery: NO
Animals (Category 3): NO	Biohazardous Material: NO
Blood & Bloody Fluids: NO	Uncomfortable temperature/ humidity: NO
Radiation/ Radioactive: NO	Noise: NO
Chemical Hazards: NO	Working from Heights: NO
Electrical Hazards: NO	Confined Space: NO
3B or Class 4 Laser: NO	Dust and Dusty environments: NO
Hot Work: NO

If other exposure, please explain:

Not applicable

Use of Protective Equipment

Hearing Protection: NO	Eye Protection: NO
Half or Full Face Reusable Respirator: NO	Protective Clothing: NO

If other protection, please explain:

Not applicable

Use of Hands/ Wrists

Keyboard: YES	Pipefitting: NO
Fine Manipulation: NO	Grasping: NO
Repetitive Motion: NO

If other use of hands/ wrists, please explain:

Answer phone, copy machine

Sensory

Ability to Speak: YES	Depth Perception: YES
Hearing: YES	Distant Vision: YES
Sight: YES	Near Vision: YES
Color Vision: NO	Peripheral Vision: YES

Emergency Conditions

During emergency conditions due to severe weather, natural disasters, major utility failures, or other unplanned events, certain personnel are activated to minimizethe impacts of emergencies and disasters, and to protect people, property, and restore the primary mission of the University of Nebraska Medical Center.These personnel occupy positions which are designated as 'Essential Positions.'

Essential: