Additional Info

1. Initiates required correspondence and agreements to affiliated departments and institutions as necessary.
2. Serves as program resource for web based data management programs.
3. Supports data management of faculty, house officer and student information as it relates to the education program. Prepares reports and preliminary recommendations based on data.
4. Coordinates activities related to educational conferences, meetings, lectures, laboratory sessions, examinations and special events as directed by the curriculum.
5. Coordinates special events such as retreats, banquets and other department-sponsored social gatherings as directed.
6. Assists in the development, implementation, and maintenance of schedules to meet division, department and program needs and requirements.
7. Facilitates onboarding, promotions, transfers, graduation and departures of house officers or students.
8. Completes compliance documents to set up out-state and/or rotations.
9. Creates, disseminates and monitors evaluations.
10. Attends institutional education committees as required.

1. Coordinates and prepares materials for appropriate accreditation. Exhibits working knowledge of policies of national boards organizations, ACGME common program and specialty requirements and/or LCME-COM standards.
2. Exhibits working knowledge of institutional and GME/UME policies, procedures and curricular requirements.
3. Exhibits working knowledge of professional ethics, laws and regulations.
4. Assists with establishment and implementation of program policies and procedures.
5. Assists with completion of annual program assessment and program action plans.
6. Maintains knowledge and ensures compliance required of outside organizations including, but not limited to, accrediting institutions, state licensing boards, specialty boards, immigration authorities, and training verification institutions. Obtains, verifies and completes necessary paperwork required by these organizations.

1. Serves as frontline contact for the program.
2. Serves as key participant in accreditation site visits.
3. Counsels house officers and students on policies and procedures.
4. Advises directors of the interpretation of program/accreditation requirements.
5. Alerts directors of unusual evaluation submissions and other correspondence regarding house officers and students.
6. Communicates and coordinates rotations for visiting students, house officers and/or observers. Ensures compliance and computer requirements are met prior to the person arriving for a rotation.
7. Monitors morale of the program and makes suggestions as necessary.

1. Maintains current knowledge of ERAS in order to manipulate data, assist students and house officers with use of the system, and assists with GME rank order lists as needed.
2. Maintains current knowledge of NRMP (or equivalent match organization) policies, procedures and timelines. Advises house officers and students of recruitment process and timelines.
3. Promptly processes and screens applications and documents, schedules interviews and manages recruitment materials and activities in a timely manner for the interview committees.
4. Prepares letters of recommendations.
5. Promotes program through student interest groups, web pages, and department socials.
6. Coordinates and directs orientation of incoming trainees/students in a professional and timely manner and in accordance with regulatory requirements.
7. Monitors compliance and licensing requirements of incoming interns and ensures deadlines are met. Advises students on requirements and important deadlines.

1. Knowledgeable of acceptable financial procedures demonstrating expertise in fiscal management of program.
2. Prepares travel reimbursements.
3. Monitors and orders supplies and equipment for programs using responsible fiscal judgement.
4. Reconciles and maintains financial records as directed.

1. Attends GME/UME meetings and activities as well as other relevant program, institutional or outside committees/conferences. Participates in meetings and work groups as directed/requested.
2. Performs work independently but receives direction and oversight from immediate supervisors, program directors, education program administrator (if applicable) and the GME/UME director and staff.
3. Seeks program specific certification and seeks mentorship when necessary.
4. Proctors exams as directed.

Determined within a relatively short period of time

If applicable, manages receipts and disbursements of departmental and educational funds.

Responsible for travel reimbursements related to GME program.

Knowledgeable of acceptable financial procedures demonstrating expertise in fiscal management of program.

Impact relative to decisions/recommendations being made, which can vary from minimal impact to very significant impact (eg. accreditation-related decisions).

Elizabeth Swedlund, Administrator ll. Direct and daily.

No

NA

Office

Full extent of working environments TBD by position activities.

Full extent of activity TBD by position duties

Full extent of lift/carry/push/pull TBD by position activities

Full extent of exposure TBD by position activities

Full extent of protective equipment TBD by position activities

Full extent of hands/wrists TBD by position activities.