Additional Info

1. Primary coordinator summer undergraduate research program (SURP) and postdoctoral trainee program for the department. Assists graduate program coordinator with the IPID program.
2. Initiates required correspondence and agreements to affiliated departments and institutions as necessary. 
3. Serves as program resource for web based data management programs. 
4. Supports data management of faculty and student information as it relates to the education program. Prepares reports and preliminary recommendations based on data.
5. Coordinates activities related to educational conferences, meetings, lectures, laboratory sessions, examinations and special events as directed by education curriculum, faculty continuing education events, and outreach activities.
6. Coordinates special events such as retreats, banquets and other department-sponsored social gatherings as directed. 
7. Assists in the development, implementation, and maintenance of schedules to meet division, department and program needs and requirements. 
8. Facilitates onboarding, promotions, transfers, graduation and departures of students. 
9. Creates, disseminates and monitors evaluations. 
10. Attends institutional education committees as required. 

1. Maintains current knowledge of ERAS in order to manipulate data, assist students and house officers with use of the system, and assists with rank order lists as needed. 
2. Maintains current knowledge of policies, procedures and timelines. Advises house officers and students of recruitment process and timelines.
3. Promptly processes and screens applications and documents, schedules interviews and manages recruitment materials and activities in a timely manner for the interview committees.
4. Prepares letters of recommendations.
5. Promotes program through student interest groups, web pages, and department socials.
6. Coordinates and directs orientation of incoming trainees/students in a professional and timely manner and in accordance with regulatory requirements.
7. Monitors compliance and licensing requirements of incoming interns and ensures deadlines are met. Advises students on requirements and important deadlines.

1. Coordinates and prepares materials for appropriate accreditation. Exhibits working knowledge of policies of national boards organizations, common program and specialty requirements and/or COM standards.
2. Exhibits working knowledge of institutional and policies, procedures and curricular requirements.
3. Exhibits working knowledge of professional ethics, laws and regulations.
4. Assists with establishment and implementation of program policies and procedures.
5. Assists with completion of annual program assessment and program action plans.
6. Maintains knowledge and ensures compliance required of outside organizations including, but not limited to, accrediting institutions, state licensing boards, specialty boards, immigration authorities, and training verification institutions.
7. Obtains, verifies and completes necessary paperwork required by these organizations.

1. Serves as frontline contact for the department's programs.
2. Serves as key participant in accreditation site visits.
3. Counsels students and postdocs on policies and procedures.
4. Advises directors of the interpretation of program/accreditation requirements.
5. Alerts directors of unusual evaluation submissions and other correspondence regarding students.
6. Communicates and coordinates rotations for visiting students and observers. Ensures compliance and computer requirements are met prior to the person arriving for a rotation.
7. Monitors morale of the program and makes suggestions as necessary.

1. Knowledgeable of acceptable financial procedures demonstrating expertise in fiscal management of program.
2. Prepares travel reimbursements.
3. Monitors and orders supplies and equipment for programs using responsible fiscal judgement.
4. Reconciles and maintains financial records as directed. 

1. Attends meetings and activities as well as other relevant program, institutional or outside committees/conferences. Participates in meetings and work groups as directed/requested.
2. Performs work independently but receives direction and oversight from immediate supervisors, program and course directors, and staff.
3. Seeks program specific certification and seeks mentorship when necessary.
4. Proctors exams as directed.

Determined within a relatively short period of time

Coordinates on and off campus educational events that require purchasing from vendors.

Standards of professional behavior must be consistent with level of responsibility. If a professional and positive image is not upheld, a potential negative impact on department#s educational programs could result, affecting enrollment and/or accreditation.

Supervision is given by administrative manager and program directors.

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