Additional Info

1. Serve as the Student Undergraduate Research Program (SURP) Coordinator for the research department, assisting with recruitment, onboarding, and tracking of student participants. (E)
2. Provide high-level administrative support to the Research Administrator and assigned Principal Investigators (PIs) within the Department of Obstetrics and Gynecology. (E)
3. Manage and coordinate calendars for PIs and departmental leadership, including scheduling meetings, coordinating travel or events, and resolving scheduling conflicts. (E)
4. Attend faculty, committee, and NCWHR meetings; prepare agendas, record accurate minutes, and distribute follow-up documentation. (E)
5. Support the Research Administrator with special projects, data collection, and organizational initiatives as assigned. (E)
6. Assist the Research Administrator with entering new personnel into SAP and ADIS. (E)
7. Complete post-hire requirements and onboarding processes for each new hire, including payroll and immigration documentation. (E)
8. Arrange travel for Principal Investigators (PIs) attending educational conferences or research-related meetings, including airfare, lodging, registration, and related logistics, ensuring compliance with UNMC travel policies. (E)
9. Coordinate shipping and mail needs for departmental and laboratory personnel, including outgoing research materials and administrative correspondence. (E)
10. Provide administrative assistance to Clinical Research Project Coordinators (CRPCs) as needed, such as scheduling meetings, preparing documents, or organizing files. (E)

1. Assist Principal Investigators (PIs) in the preparation of grant applications, including the development and submission of required subcontracts. (E)
2. Prepare and route internal UNMC grant forms, including the creation of detailed project budgets in accordance with institutional and sponsor guidelines. (E)
3. Utilize online federal and sponsor-specific application systems (e.g., Cayuse, Grants.gov, ASSIST, Research.gov) to process, obtain approvals, and submit proposals. (E)
4. Maintain awareness of departmental clinical and research projects to support effective coordination and communication among investigators, the Research Administrator, and Sponsored Programs Administration (SPA). (E)
5. Track deadlines for proposal submissions, progress reports, and other sponsor correspondence as directed. (E)
6. Maintain organized electronic files for all pre-award materials and correspondence. (E)

1. Serve as an administrative contact for the Nebraska Center for Women’s Health Research (NCWHR). (E)
2. Assist Research Administrator in planning, coordinating, and executing NCWHR events, seminars, and faculty meetings. (E)
3. Collaborate with the Research Administrator and PIs to prepare and distribute NCWHR newsletters, announcements, and internal communications. (E)
4. Develop and format promotional materials (e.g., flyers, digital communications, event invitations) in alignment with UNMC branding guidelines. (E)
5. Maintain NCWHR mailing lists, contact databases, and communication distribution channels. (E)

1. Maintain awareness of active grants and projects for assigned Principal Investigators (PIs) to ensure appropriate communication and coordination with the Research Administrator. (E)
2. Monitor purchasing activity, supply orders, and other expenditures for accuracy and alignment with project scope; promptly flag potential issues or unusual transactions. (E)
3. Assist PIs in understanding allowable expenses and sponsor-specific purchasing guidelines. (E)
4. Coordinate with the Research Administrator to ensure post-award updates, budget changes, and spending plans are communicated in a timely manner. (E)
5. Maintain organized documentation of project-related purchases, justifications, and correspondence for audit and reporting purposes. (E)
6. Assist with grant extension and supplement requests, and support the Research Administrator with reconciliation and closeout of grants. (E)
7. Assist assigned PIs with the preparation and submission of required sponsor progress reports. (E)

The Administrative Research Associate will provide high-level administrative and research support for both clinical and basic science initiatives within the Department of Obstetrics & Gynecology and the Nebraska Center for Women’s Health Research (NCWHR). This role requires exceptional attention to detail, initiative, and the ability to work independently with minimal supervision. The ideal candidate will be motivated, organized, and comfortable navigating the complex world of academic research administration, communications, and events.

Determined within a relatively short period of time

This position does not have independent budgetary authority but plays a key supporting role in maintaining awareness and coordination of financial activities within the Department of Obstetrics and Gynecology’s research enterprise. The incumbent assists the Research Administrator and Principal Investigators by monitoring purchasing activity, tracking supply orders, and ensuring that expenditures align with project scope and sponsor guidelines. The position also helps compile budget documentation for grant proposals and communicates with the Research Administrator regarding spending plans, budget changes, and project updates. All fiscal management, reconciliation, and approval responsibilities remain under the direct oversight of the Research Administrator.

Decisions and recommendations made by this position directly impact the efficiency, accuracy, and compliance of the department’s research and administrative operations. By assisting with grant preparation, coordinating meetings, maintaining accurate documentation, and supporting faculty and staff, the incumbent helps ensure that proposals and internal processes are completed on time and in accordance with institutional and sponsor requirements. Attention to detail and effective communication help prevent delays in submissions, hiring, and project coordination, thereby supporting the department’s overall productivity and reputation for research excellence.

This position works under the general supervision of the Research Administrator within the Department of Obstetrics and Gynecology. The incumbent receives direction on priorities, procedures, and deadlines but is expected to perform daily responsibilities independently once trained. Work is reviewed periodically for accuracy, timeliness, and adherence to departmental and institutional policies.

No

This position does not supervise

Office

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