Additional Info

General Position Information

Position Number: 00072964	Working Title: Accounting/Office Associate
Department Name: Clinical Research Center UNMC	Reports To Title: Finance & Business Manager

Position Description Details

Responsibilities and Duties

RESPONSIBILITY	TIME SPENT PERCENTAGE	TASKS
Financial Functions	55	1. Initiate clinical trial invoicing to sponsors for payment of services in alignment with negotiated clinical trial budgets. (E) 2. Assess and evaluates requests for payment by vendors and subcontracted institutions for work performed on clinical trials in alignment with negotiated clinical trial budgets. (E) 3. Initiate the billing by creating processes to ensure invoices are submitted to sponsors for charges related to each study including charges not included in budget, annual IRB continuing reviews, amendment charges, start-up fees and other like charges. (E) 4. Reconcile payments received from clinical trial sponsors. (E) 5. Input negotiated budgets in to the Clinical Trials Management System financial console at start-up and when budget amendments occur. (D) 6. Update and provide invoicing reports to invoice supported division leadership. (D)
Study Support	30	1. Assists coordinators in study support by: (E) a. Scheduling patient visits. b. Update subject visit information in Clinical Trials Management System c. Calling patients to remind them of visits d. Organizing paperwork and patient flow for onsite visits e. Ensures research center billing is updated at completion of patients visit 2. Maintain patient confidentiality (E) 3. Create travel vouchers for patient for reimbursable travel expenses or stipends (E) 4. Process travel vouchers for payment to study subjects in compliance with study budget and university policies (E)
Office Support	15	1. Sort and distribute mail for CRC staff (D) 2. Order office supplies for CRC (D) 3. Make copies and file as needed (E) 4. Ensures that environmental service personnel provide quality service (D) 5. Other duties as assigned (D)

Zone Definition Factors

Impact

How quickly is the overall correctness of the work of an incumbent in this position typically determined?:

Determined within a relatively short period of time

Include budget dollars, value of assets, and impact in terms of organizational exposure to risk/liability.

Describe the budgetary accountabilities for this position:

No budgetary accountabilities

What impact do the decisions/recommendations made by the position have on the department/campus?:

Incumbent is aware of funds available when submitting study payments for trial subcontract, vendors and subject reimbursements.

Contacts and Communications

TYPE OF CONTACT	LEVEL OF CONTACT	FREQUENCY OF CONTACT	PURPOSE OF CONTACT
Campus personnel (UNMC, UNMC-P,	Internal to UNMC	Daily	Coordinate as needed for completion of tasks
Section Faculty and staff	Within Department	Daily	Perform daily functions, gather and coordinate information, participate in team efforts.
Industry and Field Representatives	External to UNMC	Daily	Coordinate requests, activities, events, processes as they arise.
Off Campus Contacts	External to UNMC	Daily	Coordinate various tasks to complete assignments.
Patients and/or their families	External to UNMC	Daily	Triage incoming calls, perform duties as directed by faculty and staff, and provide assistance as needed
Visitors	External to UNMC	Weekly	Assist as needed or instructed.

Supervision Received

Immediate supervisor is almost always accessible for questions and advice.

Supervision Exercised

Does this position supervise?:

Type of Supervision Exercised:

N/A

Work Environment & Physical Demands

Working Environment

Office

If Other/Combined Environment, please explain:

No unusual physical demands. Majority of work will be performed in an office setting utilizing office equipment (computer, telephone, photocopying machines, etc)

Activity Frequency

Sit: Continually (67-100%)	Bending: Occasionally (1-33%)
Stand: Frequently (34-66%)	Kneeling: Occasionally (1-33%)
Walk: Occasionally (1-33%)	Reaching: Occasionally (1-33%)
Drive Motor Vehicle: Not Required	Crawling: Not Required
Squatting: Occasionally (1-33%)	Climbing: Not Required

If other, please explain:

N/A

Lift, Carry, Push, Pull Activity

Lift: Occasionally (1-33%) 11 - 20 lbs	Push: Occasionally (1-33%) 11 - 20 lbs
Carry: Occasionally (1-33%) 41 - 60 lbs	Pull: Occasionally (1-33%) 21 - 40 lbs

If other Lift, Carry, Push, Pull, please explain:

N/A

Exposure

Animals (Category 1): NO	Moving Machinery: NO
Animals (Category 3): NO	Biohazardous Material: NO
Blood & Bloody Fluids: NO	Uncomfortable temperature/ humidity: NO
Radiation/ Radioactive: NO	Noise: NO
Chemical Hazards: NO	Working from Heights: NO
Electrical Hazards: NO	Confined Space: NO
3B or Class 4 Laser: NO	Dust and Dusty environments: NO
Hot Work: NO

If other exposure, please explain:

N/A

Use of Protective Equipment

Hearing Protection: NO	Eye Protection: NO
Half or Full Face Reusable Respirator: NO	Protective Clothing: NO

If other protection, please explain:

N/A

Use of Hands/ Wrists

Keyboard: YES	Pipefitting: NO
Fine Manipulation: NO	Grasping: NO
Repetitive Motion: YES

If other use of hands/ wrists, please explain:

N/A

Sensory

Ability to Speak: NO	Depth Perception: NO
Hearing: NO	Distant Vision: NO
Sight: YES	Near Vision: NO
Color Vision: NO	Peripheral Vision: NO

Emergency Conditions

During emergency conditions due to severe weather, natural disasters, major utility failures, or other unplanned events, certain personnel are activated to minimizethe impacts of emergencies and disasters, and to protect people, property, and restore the primary mission of the University of Nebraska Medical Center.These personnel occupy positions which are designated as 'Essential Positions.'

Essential: