Additional Info

General Position Information

Position Number: 00072269	Working Title: Administrative Business Associate
Department Name: Clinical Research Center UNMC	Reports To Title: Finance & Business Manager

Position Description Details

Responsibilities and Duties

RESPONSIBILITY	TIME SPENT PERCENTAGE	TASKS
Provide Administrative Support to the Associate Vice Chancellor for Clinical Research, Assistant Vic	50	1. Work closely with NeCCTR Administrator and acts as primary PAF coordinator with varied human resource responsibilities. Prepare and process in new employees, create and update job descriptions, create requisitions to post in PeopleAdmin, background checks, help review applications, set up interviews, new hireforms, create & process I-9#s in the I-9 Management System, W-4#s, direct deposit, computer access, building access, ID cards, processing FTE & funding changes in SAP. (E) 2. Enter data and review for accuracy in Academic Department Information System (ADIS) (D) 3. Help with & train employees with travel authorizations and Travel Expense Reports for NeCCTR Leadership (E) 4. Process P-card purchases, submit payments in SAP Ariba, and preform journal entries as needed. (E) 5. Order and maintain supplies for the division. (D) 6. Triage meeting/time requests via phone and email, schedule and coordinate meetings, conferences, teleconferences, events. (E) 7. Manage sensitive files, documents, and communications. (E) 8. Maintain current file of staff, building floor plans, office phone numbers, and assigned equipment. (E)
NeCCTR Business and Finance Support	35	1. Prepare CRC billing, and preform associated accounting transactions monthly. (E) 2. Prepare READi Core billing and input to RSS for processing of payments monthly. (E) 3. Assist with preperation of department MOU#s and associated billings. (E) 4. Assist Clinical Trials Finance Team with associated stipends and travel reimbursment. (E) 5. Update monthly finance reports for CRC and READi Core. (E) 6. Monitor Study Intake email and triage incoming requests. (E) 7. Schedule CRC Training workshops (D) 8. Maintain and update NeCCTR website content. (E)
Administrative Support to the NeCCTR Research Support Fund	10	1. Prepare all necessary supportive materials (agenda, presentation materials, handouts, etc.) (D) 2. Distribute materials and notifications to committee attendees (D) 3. Help assign reviewers to specific protocols (E) 4. Update MXH expense tracking each month (E) 5. Route approval letters through DocuSign (E) 6. Schedule, attend, and record the monthly committee meeting (E)
Other Duties as assigned.	5	All other duties as assigned. (D)

Zone Definition Factors

Impact

How quickly is the overall correctness of the work of an incumbent in this position typically determined?:

Very quickly determined

Include budget dollars, value of assets, and impact in terms of organizational exposure to risk/liability.

Describe the budgetary accountabilities for this position:

The incumbent needs to be aware of fees charged by the CRC and the Cores they support for internal billing. They also must be aware of budgetary constraints when making purchases as well as assisting with monthly financial reporting.

What impact do the decisions/recommendations made by the position have on the department/campus?:

It will effect clinical research timelines.

Contacts and Communications

TYPE OF CONTACT	LEVEL OF CONTACT	FREQUENCY OF CONTACT	PURPOSE OF CONTACT
Associate & Assistant Vice Chancellor for Research, Department AdministratorsREA	All Levels of Contact	Daily	To assist and coordinate activities, special projects, meetings and administrative support.
Monitors # (Drug company representatives)	External to UNMC	Daily	Research Monitor Access for audit of clinical trials
Applicants & applicant employers	All Levels of Contact	As needed	Contact applicants to set up interviews & check references

Supervision Received

Immediate supervisor is almost always available for questions or assistance.

Supervision Exercised

Does this position supervise?:

Type of Supervision Exercised:

N/A

Work Environment & Physical Demands

Working Environment

Office,Other/ Combined

If Other/Combined Environment, please explain:

possible research study patients, and lab samples.

Activity Frequency

Sit: Frequently (34-66%)	Bending: Occasionally (1-33%)
Stand: Occasionally (1-33%)	Kneeling: Not Required
Walk: Occasionally (1-33%)	Reaching: Occasionally (1-33%)
Drive Motor Vehicle: Occasionally (1-33%)	Crawling: Not Required
Squatting: Not Required	Climbing: Not Required

If other, please explain:

N/A

Lift, Carry, Push, Pull Activity

Lift: Occasionally (1-33%) 10 lbs	Push: Occasionally (1-33%) 10 lbs
Carry: Not Required Not Applicable	Pull: Not Required Not Applicable

If other Lift, Carry, Push, Pull, please explain:

N/A

Exposure

Animals (Category 1): NO	Moving Machinery: NO
Animals (Category 3): NO	Biohazardous Material: NO
Blood & Bloody Fluids: YES	Uncomfortable temperature/ humidity: NO
Radiation/ Radioactive: NO	Noise: NO
Chemical Hazards: NO	Working from Heights: NO
Electrical Hazards: NO	Confined Space: NO
3B or Class 4 Laser: NO	Dust and Dusty environments: NO
Hot Work: NO

If other exposure, please explain:

N/A

Use of Protective Equipment

Hearing Protection: NO	Eye Protection: NO
Half or Full Face Reusable Respirator: NO	Protective Clothing: NO

If other protection, please explain:

N/A

Use of Hands/ Wrists

Keyboard: YES	Pipefitting: NO
Fine Manipulation: YES	Grasping: YES
Repetitive Motion: YES

If other use of hands/ wrists, please explain:

N/A

Sensory

Ability to Speak: YES	Depth Perception: NO
Hearing: NO	Distant Vision: NO
Sight: YES	Near Vision: YES
Color Vision: NO	Peripheral Vision: YES

Emergency Conditions

During emergency conditions due to severe weather, natural disasters, major utility failures, or other unplanned events, certain personnel are activated to minimizethe impacts of emergencies and disasters, and to protect people, property, and restore the primary mission of the University of Nebraska Medical Center.These personnel occupy positions which are designated as 'Essential Positions.'

Essential:

YES