Additional Info

Coordinates administrative functions to include business affairs, provider matters and managing projects. Regularly resolve politically sensitive problems and impacts the organization internally and externally.
1. Coordinates administrative clinical and academic functions in the Department
a. Manages clinical and academic schedules for respective programs and providers (Physicians and Midlevel providers)
b. Coordinates communication with external and internal customers through phone reception, e-mail, pager, transcription, and direct communication.
c. Conducts general office operations through copying, filing, opening and sorting mail, faxing
d. Maintains credentialing and reappointment files for faculty and staff.
e. Coordinates travel plans , authorizations and reimbursement for assigned faculty /providers
2. Maintains and develops system for tracking pertinent information including written materials necessary for program operations
3. Prepares Financial documents for approval and payment
4. Coordinates office supply ordering. Maintains appropriate inventory levels of office supplies
5. Coordinates Observership program with Observership Director
6. Coordinates Departmental Compliance Activities
7. Participates in the development of new programs. Works with multidisciplinary teams to develop patient education and community outreach. Assists with research initiatives.

8. Coordinates lab coat ordering and maintenance of lab coats for residents and faculty and staff.

9. This individual is accountable for communication and interaction with faculty, staff, patients, and families and all company representatives whether initiated in person or by telephone.

10. Other duties as assigned

1. Collects and analyzes information/data for project documents
2. Secures information by completing needed data collection from available data bases/data sources
3. Transcribes, formats, inputs, edits, retrieves, copies and transmits text data and graphic for information production
4. Interprets and implements organizational rules, regulations, policies and procedures

Responsible for coordinating and facilitating departmental/provider activities related to the implementation and on-going use of One Chart. Works directly with stakeholders to ensure implementation is moving in accordance with system plan

1. Assist with departmental planning, work-flow and post #go-live support
2. Perform analysis with selected One Chart reports; assist in identifying individual provider work flow issues related to One Chart issues
3. Coordinates with internal project teams to implement solutions in order to maximize business and electronic medical record objectives
4. Manage multiple implementations and projects simultaneously in a performance team environment
5. Manage and or generate help desk tickets for clients. Follow through for the client through the process in post go-live environment.

1. Develop, maintain and update Departmental website including production of web content, in a manner that is appealing to targeted audience and in keeping with organizational parameters.
2. Proofs, copies and edits web content in its entirety
3. Instrumentally involved with cross departmental team to maintain and develop master content for web
4. Responsibly archives web-based information for future needs and reference
5. Interacts cooperatively with key team members, clients and vendors

As needed.

No

N/A

Office

All Age Group

N/A

N/A

N/A

N/A

N/A

Campus Essential,Department Essential,If needed, could the employee work from home during an emergency condition?:Yes