Additional Info

General Position Information

Department Name: CAHP Physician Assistant UNMC	Working Title: Clinical Education Associate
Holder Name: Shayla M Keim	FLSA Designation:
FTE:

Position Description Details

Responsibilities and Duties

RESPONSIBILITY	TIME SPENT PERCENTAGE	TASKS
CLINICAL EDUCATION SUPPORT-PHYSICIAN ASSISTANT PROGRAM	65	Collaborate with the Directors of Clinical Education and CAHP students, assist in scheduling and tracking over 700 clinical assignments across 15 months for each class. (E) Ensure that all required documentation is complete before the start of each rotation, including site-specific background checks, immunizations, orientation, etc. (E) Process significant communication under the direction of the Director of Clinical Education, including updating students’ schedules plus continual correspondence to the preceptors, typically 250-300 preceptors engaged at some point across the year, each having questions, needing reminders, or follow-up with information on specific student or rotation needs. (E) Maintain databases of clinical rotations within utilized software, including Canvas, CORE, and Typhon, for student reporting of patient demographics, diagnoses made, procedures performed, and drugs prescribed. These updates require weekly data entry, critical review of current data, identification of missing or illogical data sets, correction, and streamlining of data content. Obtain contact information for adjunct faculty appointments and provide it to the CAHP administration associate. (E)
AFFILIATION AGREEMENT PROCESSING FOR ASSIGNED PROGRAMS	30	Maintain a database of all active clinical affiliation agreements, documenting processing status, programs covered, expiration dates, etc. At the request of CAHP faculty, or six months before the expiration of existing agreements, initiate negotiation of new or renewal clinical affiliation agreements in compliance with all University, UNMC, CAHP, and accrediting body policies and procedures. Review non-standard agreements for accreditation and legal requirements, recommend edits to the Associate Dean for Business and Finance, and negotiate revised terms with clinical sites. (E) Collaborate with other departments, including other CAHP Clinical Education Associates, to suggest process improvements and/or efficiencies to ensure a strong and successful clinical education experience for CAHP stakeholders. (E)
OTHER DUTIES AS ASSIGNED	5	Act as a proctor for exams as needed. Provide backup support to other CAHP staff as needed. (E) Provide support to CAHP events, which will include occasional evening or weekend hours. Other duties as assigned.

Zone Definition Factors

Impact

How quickly is the overall correctness of the work of an incumbent in this position typically determined?:

Very quickly determined

Include budget dollars, value of assets, and impact in terms of organizational exposure to risk/liability.

Describe the budgetary accountabilities for this position:

What impact do the decisions/recommendations made by the position have on the department/campus?:

Decisions will impact contracting agreements and compliance issues.

Contacts and Communications

TYPE OF CONTACT	LEVEL OF CONTACT	FREQUENCY OF CONTACT	PURPOSE OF CONTACT
Clinical sites and independent contractors.	External to UNMC	Weekly	Processing contracts, arranging student clerkships and rotations.
Employees in the Dean#s office and throughout UNMC.	Internal to UNMC	Daily	Coordination of projects, verification of materials and scheduling coordination. Verification of contract language.
External business associates and vendors.	External to UNMC	Monthly	Arrange meetings, acquire requested information and coordinate requests with individuals in CAHP.
Faculty and staff	Internal to UNMC	Daily	Provide and receive information and assignments.
Students and potential students.	Within Department	Daily	Information inquiries, scheduling rotations, following up on site requirements.

Supervision Received

This position is supervised by the Physician Assistant Business Manager I.

Supervision Exercised

Does this position supervise?:

Type of Supervision Exercised:

Work Environment & Physical Demands

Working Environment

Office

Patient Care and Contact - Age Specific Competency

Check the appropriate box(es) that describes the Age Specific population(s) served within the scope of this position.

Adult (18-65 years)

Activity Frequency

Sit: Frequently (34-66%)	Bending: Occasionally (1-33%)
Stand: Frequently (34-66%)	Kneeling: Occasionally (1-33%)
Walk: Occasionally (1-33%)	Reaching: Occasionally (1-33%)
Drive Motor Vehicle: Not Required	Crawling: Not Required
Squatting: Occasionally (1-33%)	Climbing: Not Required

If other, please explain:

Lift, Carry, Push, Pull Activity

Lift: Occasionally (1-33%) 11 - 20 lbs	Push: Occasionally (1-33%) 11 - 20 lbs
Carry: Occasionally (1-33%) 11 - 20 lbs	Pull: Occasionally (1-33%) 11 - 20 lbs

If other Lift, Carry, Push, Pull, please explain:

Exposure

Animals (Category 1): NO	Moving Machinery: NO
Animals (Category 3): NO	Biohazardous Material: NO
Blood & Bloody Fluids: NO	Uncomfortable temperature/ humidity: NO
Radiation/ Radioactive: NO	Noise: NO
Chemical Hazards: NO	Working from Heights: NO
Electrical Hazards: NO	Confined Space: NO
3B or Class 4 Laser: NO	Dust and Dusty environments: NO
Hot Work: NO

If other exposure, please explain:

Use of Protective Equipment

Hearing Protection: NO	Eye Protection: NO
Half or Full Face Reusable Respirator: NO	Protective Clothing: NO

If other protection, please explain:

Use of Hands/ Wrists

Keyboard: YES	Pipefitting: NO
Fine Manipulation: YES	Grasping: YES
Repetitive Motion: YES

If other use of hands/ wrists, please explain:

Sensory

Ability to Speak: YES	Depth Perception: YES
Hearing: NO	Distant Vision: YES
Sight: YES	Near Vision: YES
Color Vision: NO	Peripheral Vision: YES

Emergency Conditions

During emergency conditions due to severe weather, natural disasters, major utility failures, or other unplanned events, certain personnel are activated to minimizethe impacts of emergencies and disasters, and to protect people, property, and restore the primary mission of the University of Nebraska Medical Center.These personnel occupy positions which are designated as 'Essential Positions.'

Essential: