Additional Info

1. Provide technical and procedural support for related to New Innovations and Oasis educational platforms.
2. Perform accurate and timely data entry into educational systems including New Innovations, Oasis, and Canvas.
3. Utilize Microsoft Office tools to design, compile, and distribute rotation orientation packets.
4. Scan and archive Residency Graduate Files to ensure secure and organized digital records.
5. Proctor examinations in accordance with institutional policies and procedures.
6. Provide administrative and programmatic support across department educational programs throughout the academic year.
7. Responsible for coordination of residents in Practice management rotation.
8. Work in partnership with FM staff in planning, organizing, and executing events for all and/or residents multiple times per year.  This includes and is not limited to include securing venues, catering, decorations, and other activity services. 
9. Other duties as assigned by GME Education Administrator and leaders, if applicable.

Phase 3 Medical Student Education Responsibilities:

1. Track and coordinate preceptor requests, prioritizing assignments to support the Education Coordinator for FMED 705 Family Medicine Community Preceptorship and Longitudinal Clinical Experience.
2. Maintain and regularly update mailing lists of local and statewide preceptors.
3. Collaborates with education program directors.
4. Coordinates student electives, off-campus assignments, and program updates.
5. Schedules required rotations and electives within designated blocks.
6. Sends necessary correspondence for rotations at affiliated sites.
7. Communicates elective requests to directors and physicians; confirms with Academic Affairs.
8. Serves as liaison between students and sites; manages rotation changes.
9. Prepares and distributes calendars, schedules, and orientation materials.
10. Organizes required student team meetings.
11. Maintains and updates the orientation manual.
12. Resolves scheduling conflicts and facilitates communication between students and curriculum teams.
13. Plans student events, including poster contests and presentations.
14. Ensures all program materials are current and accurate.
15. Handles administrative tasks independently when needed.
16. Welcomes students on arrival; provides schedules, syllabi, and evaluation materials.

• Educational Program: Familiarity with institutional guidelines, compliance standards, and reporting requirements.
• Technical Proficiency: Knowledge of Microsoft Office Suite, New Innovation, Oasis, Canvas, FireFly, ADIS, and other system platforms.
• Data Record Keeping: Understanding of data privacy, student records, and documentation standards.
• Communication Skills: Ability to write clear reports, memos, and correspondence; strong verbal communication for meetings and presentations.
• Organizational Skills: Capable of managing multiple tasks, scheduling events, and coordinating logistics.
• Problem-Solving Skills: Ability to identify issues, analyze data, and implement solutions.
• Technical Skills: Proficiency in using office software, creating presentations, and managing databases.
• Time Management: Skill in prioritizing tasks and meeting deadlines under pressure.
• Multitasking: Ability to handle concurrent projects and shifting priorities.
• Team Collaboration: Ability to work effectively with educators, administrators, and external partners.
• Adaptability: Comfortable with changing environments and new technologies.
• Attention to Detail: Ensures accuracy in documentation, scheduling, and communications.
• Initiative: Demonstrates proactive behavior in identifying needs and improving processes.

Regular and recurring job requirement.

• To consistently apply analytical thinking and proactive decision-making to ensure smooth operations and effective outcomes of task.
• To identify challenges quick and early—whether related to scheduling conflicts, resource allocation, or technicality—and collaborate with stakeholders to develop practical, student-centered solutions.

This position plays a critical role in ensuring the smooth operation, quality assurance, and continuous improvement of academic programs. This position directly supports faculty, students, and administrative staff by coordinating essential functions that enhance the educational experience and uphold institutional standards.

Determined within a relatively short period of time

NA

The position is indispensable to the success of Family Medicine and UNMC academic programs. It enhances operational effectiveness, supports student achievement, and ensures compliance with institutional and accreditation standards. Investing in this role is a strategic decision that strengthens the university’s mission and long-term goals. Decisions made by this position would affect the integrity of various projects within
Family Medicine. The actions of the incumbent will serve to reflect and represent the Chairman and the Department in a positive manner to those inside and outside of UNMC. Any sense of un-timeliness, disorganization or lack of knowledge would reflect adversely upon the Chair and department.

Education Administrator I will directly supervise this position. It will have daily/weekly/monthly routine tasks to manage independently. Supervisor will have daily checks and is available directly for questions and feedback

No

NA

Office

NA

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