Additional Info

Review and audit various supplier and non-employee payments; invoice entry ; process transactions related to facilities plant funds, Non-resident aliens, foreign wire payments and other special handling; review and audit employee reimbursements in the travel management system; assists with purchasing card and group travel card applications and requests for changes, maintain purchasing and travel card records; complete reconciling and auditing functions for purchasing card and group travel card activities; reconcile bank credit card activity; create and maintain supplier master files; maintain confidentiality of payment documentation and payment activities; assist university employees with questions; review payment circumstances to ensure compliance with state and university policies and procedures; monitor relevant email accounts and respond or route to other employees as appropriate.

Assist with review, research and correction of supplier/employee payment errors; assist with warrant cancellation process; maintain working knowledge of Federal, State and University regulations, guidelines, policies and procedures related to all payment activities; contribute to training activities; provide secure storage of sensitive information.

Perform other responsibilities as assigned/needed in the day-to-day operations of the Procurement & Payment Services organization. Participate in various meetings when necessary.

This position requires an individual who works under general supervision, demonstrates initiative, critical thinking skills, organizational skills, and exercises sound judgment in accomplishing the projects assigned. Must be able to function as a team member on projects and collaborate with others. Demonstrated ability to understand and follow typical, standard operating policies and procedures for tasks that are repetitive, clear and specific is essential.  Adhering to confidentiality policies and other university policies and procedures is critical. Knowledge of how items affect the entire procure to pay process is required. Knowledge of the university's financial system including general ledger coding and cost object numbering is essential. Attention to detail and excellent verbal and written English communications skills are required.  

Excellent computer proficiency, including web browsers, the suite of Microsoft Office programs: Word, Excel, Outlook, etc. is required. Working knowledge of accounts payable functions and accounting practices and procedures; entering, analyzing, and manipulating data; a willingness to learn and utilize new technologies is beneficial. Requires use and knowledge of SAP finance software and Ariba  eProcurement software.

Decisions/problem resolutions are repetitive and usually simple. Ability to do mathematical calculations; ability to troubleshoot problems and distinguish between user errors and system errors; ability to read, interpret and apply written policy and procedures to daily work. Over time this position develops knowledge of other related work activities within own functional area and should be able to determine if circumstances are similar or different when applying knowledge. Strong analytical skills to work independently and to prioritize workload under the pressure of competing assignments.

Avoiding errors is important, but the actions and decisions in this job are limited to the scope of the job, and primarily affect the immediate work group, but occasionally may extend beyond the immediate work group. Errors reflect unfavorably on the individual. The responsibility for error-free detail supporting analytical results rests on the employee; however, the staff in the Payment Services office in addition to Procurement staff are resources for review and/or instruction. 

This position requires the ability to establish and maintain effective working relationships with employees, suppliers, university departments and the public.   The ability to understand and discern when a situation requires elevation to a supervisor/manager/director or guidance from another co-worker is critical. Must be adept at personal interactions where information is given or received to reach a satisfactory outcome. 

Receives direct supervision from either the Manager of Payment Services, Manger of Card & Travel Payment or the Assistant Director of Payment Services

No

Office

Operation of standard office and computer equipment