Additional Info

• Review and process incoming awards, ensuring all necessary pieces are present. (E)
• Coordinate with departments, faculty, and Grants Coordinators to obtain missing items.(E)
• Review awards for terms and conditions, ensuring acceptability to the University of Nebraska at Omaha. (E)
• Highlight compliance issues in the award and regulations for use by Post Award Grants Accounting team. (E)
• Obtain subawardee information to complete agreements. (E)
• Validate award information in the institution#s electronics research administration system and update the Validation as necessary. (E)
• Assemble, send out, and process subaward agreements Assemble, send out, and process subaward agreements using FDP templates or other documents when FDP templates are not appropriate with outside subrecipients. (E)
• Identify documentation needed to complete subawards and ensure execution. (E)
• In coordination with senior staff and the Office of Sponsored Program#s (OSP) Director, negotiate potential issues with terms and conditions with subawardees. (E)
• Negotiate, execute, and process no-extensions and other changes in collaboration with sponsors, faculty, grants accounting, and grants coordinators. (E)
• Provide risk assessment on grant awards terms and conditions and their potential impact on the University. (E)
• Conduct preliminary risk assessment tasks for subawards and other subrecipient monitoring, including obtaining audit documents, running SAM registrations, screening principal investigators, and other preparatory activities to facilitate efficient risk assessment processes.(E)
• Inputs FFATA reporting requirements as backup task for the Contracts & Awards Specialist II and Senior Contracts & Awards Administrator as needed. (E)
• Analyze and interpret regulatory rules and guidelines with subsequent recommendations to UNO administrators regarding methodologies to achieve compliance. (E)

• Assist in drafting and negotiating standard contracts/agreements and subcontracts, ensuring compliance with relevant regulations and organizational policies, and under the guidance of senior team members. (E)
• Assist in the review and negotiation of other specialized contractual documents such as non-disclosure agreements, teaming agreements, allocation of rights agreements, data sharing agreements, material transfer agreements, license agreements, and memorandums of understanding, with support and guidance from the Senior Contracts & Awards Administrator as needed. (E)
• Assist in interpreting contractual language and assessing issues such as intellectual property rights, confidentiality, liability, indemnification, publishing rights, insurance, and jurisdiction, seeking guidance from the Senior Contracts & Awards Administrator when necessary. (E)
• Conduct research and analysis of statutory and policy language, as well as federal regulations such as Federal Acquisition Regulations (FAR), Office of Management and Budget (OMB) Uniform Guidance, and Federal Code Regulations (FCR), with support and guidance from the Contracts & Awards Administrator II and the Senior Contracts & Awards Administrator as needed to ensure the application of appropriate terms for educational institutions. (E)
• Determine appropriate flow-down provisions for inclusion in federal subcontracts/subawards (incoming and outgoing) with guidance from the Senior Contracts & Awards Administrator. (E)
• Develop negotiating strategies and systems for efficient and effective negotiation and tracking of contracts/agreements in collaboration with the Senior Contracts & Awards Administrator. (E)
• Negotiate, execute, and process no-cost extensions and other changes in collaboration with sponsors, faculty, grants accounting, and grants coordinators, with guidance from the Senior Contracts & Awards Administrator. (E)
• Analyze and interpret regulatory rules and guidelines with subsequent recommendations to UNO administrators regarding methodologies to achieve compliance, seeking guidance from the Senior Contracts & Awards Administrator as needed. (E)
• Provide risk assessment of complex contract terms and conditions and their potential impact on the University, with support and guidance from the Contracts & Awards Administrator. (E)
• Complete risk assessment on subcontracts and other subrecipient monitoring tasks under the guidance of the Senior Contracts & Awards Administrator. (E)

• Actively engage in professional development activities aimed at enhancing expertise in research administration specific to the level of Contracts & Awards Administrator I. (E)
• Participate in both formal and informal training sessions organized by the Senior Contracts & Awards Administrator to develop and strengthen skills in contract negotiation and management. (E)
• Receive mentorship and guidance from the Contracts & Awards Administrator to support career growth and professional development within the field of grants and contracts negotiation. (E)
• Stay abreast of relevant regulations, guidelines, and industry best practices pertaining to contract negotiation processes, ensuring continuous compliance and efficiency in the execution of duties. (E)
• Collaborate effectively with university, federal, state, and private funding sponsors to gain insight into evolving requirements and communicate pertinent updates to the Contracts & Awards Negotiation team. (E)
• Serve as a knowledgeable resource to UNO administrators and staff regarding the interpretation and application of changing federal regulatory rules and guidelines, offering guidance and support as needed. (E)
• Foster open and transparent communication channels within the team, facilitating knowledge sharing and collaborative problem-solving approaches. (E)
• Effectively communicate contractual terms and conditions to relevant stakeholders, including faculty, staff, and administrators, ensuring clarity, understanding, and alignment with organizational objectives. (E)

• Review and update NuRamp with senior team members guidance as needed and other databases as required to ensure completion of assigned awards, documents, and projects. (E)
• Collaborate with Contracts & Awards Team, Grants Accountings and Office of Sponsored Programs Director regarding database tracking innovations. (E)
• Assist in updating templates as needed to reflect changing federal regulations, state statutes, Board of Regent policy, etc. such as any Federal Demonstration Partnership (FDP) templates. (E)

• Assist ORCA leadership with special projects and initiatives and other duties as assigned. (D)

1. Basic understanding of business law and contract law principles with exposure to writing, reviewing, and analyzing legal contracts and agreements.
2. Basic knowledge of contractual terms and conditions and their implications, with the ability to assist others in understanding contract terminology.
3. Familiarity with subawards principles and basic understanding of subcontracting principles.
4. Basic understanding of pertinent research administration principles.
5. Basic knowledge of federal regulations such as Federal Acquisition Regulations (FAR), OMB Uniform Guidance, and the Federal Code of Regulations (FCR) applicable to contract negotiations and management.
6. Basic proficiency in word processing and spreadsheet software packages, including Microsoft Office suite.
7. Basic skills in analyzing data and formulating simple conclusions and strategies.
8. Developing organizational skills, with a focus on improving efficiency and effectiveness.
9. Developing professionalism, with a strong emphasis on maintaining personal integrity and ethics in all interactions.
10. Developing oral and written communication skills, with the ability to effectively communicate with internal and external stakeholders.
11. Developing attention to detail and a growing track record of following through on details.
12. Demonstrated ability to independently assess simple contractual terms and conditions, ensuring alignment with UNO’s goals and the best interests of principal investigators. Able to recognize when issues require escalation to the Senior Grants & Contracts Negotiator and OSP Director for further review and resolution.
13. Capacity to prioritize, plan, and execute multiple basic contract and grant-related tasks in a deadline-driven environment with some exposure to external pressure and interruptions.
14. Basic proficiency in implementing analytical, problem-solving, and organizational skills to interpret simple contractual terms and conditions and make informed judgments.
15. Developing initiative-taking ability, capacity to work independently with some supervision, and maintain confidentiality .Developing teamwork skills and the ability to collaborate effectively with colleagues to achieve common goals.

Exercises independent judgment to make decisions affecting various individuals and projects within the UNO campus community. Demonstrates proficiency in assessing risks and resolving problems by considering consequences and exploring alternative courses of action, ensuring alignment with UNO's objectives and external stakeholders' requirements. Seeks guidance from the Senior Grants & Contracts Negotiator or OSP Director as needed.

Actions and decisions in this role have a significant impact on individuals and the success of the Office of Sponsored Programs at UNO. Errors or lack of attention to detail may reflect unfavorably on the individual and the Office, potentially resulting in financial exposure through contract disputes or sanctions on research activities at UNO.

Determined within a relatively short period of time

Regularly interacts with UNO administrators, faculty, staff, and external representatives from academia, industry, and government. Engages in negotiating contractual terms, exchanging advice, and conveying critical ideas. Requires sound judgment, timing, and persuasion to gain collaboration and consensus.

Supervision by procedures or by supervisor through periodic monitoring of progress and performance. Determines sequence of own work tasks to meet established objectives. [2A]

No

May provide incidental guidance to others. [1]

Office

NA

NA