Additional Info

• Serve as the primary contact for groups and organizations hosting events at the Regional Engagement Center and University Village.
• Oversee event logistics, including setup, tear-down, AV coordination, signage, and hospitality expectations.
• Supervise student workers supporting REC and UV events, providing clear direction to ensure consistent quality and service.
• Act as the on-site representative during events to troubleshoot issues and maintain a positive participant experience.

• Lead marketing and promotional efforts for REC and UV hosted events coordinated by the university.
• Develop and manage social media content and other communication materials to promote REC and UV facilities, events, and programming.
• Provide limited marketing support for Loper Spirit Shop and UNK Dining initiatives in collaboration with the Director.
• Ensure all marketing aligns with institutional branding and messaging standards.

• Assist with and coordinate invoicing for REC reservations, UV events, and related services.
• Assist with event contracts and ensure compliance with established REC and UV policies.
• Maintain accurate records of financial transactions, reporting needs, and journal entries.
• Provide timely updates to the Director and Associate Director on billing, contract status, and event-related expenses.

• Collaborate with the Associate Director to support recruitment initiatives by providing event-level information and operational insights.
• Ensure seamless communication between the Director, Associate Director, and campus stakeholders regarding REC and UV activities.
• Assist with implementation of REC and UV programming ideas and community engagement efforts identified by the Director and Associate Director.

• Support special projects assigned by the Director related to UNK Dining, the Loper Spirit Shop, or other auxiliary services.
• Partner with campus units to enhance engagement opportunities and improve services within the REC and UV facilities.

• Knowledge of event operations and logistics, including planning, scheduling, room setup, vendor coordination, and on-site event support.

• Strong customer service and relationship management skills, with the ability to serve as a primary point of contact for internal and external clients.

• Working knowledge of marketing and communication practices, including basic marketing design concepts, event promotion, and coordination with institutional branding standards.

• Ability to manage administrative and financial processes such as invoicing, contracts, and recordkeeping in compliance with university policies and procedures.

• Strong collaboration and interpersonal skills to effectively work with supervisors, colleagues, student employees, vendors, and community partners.

• Ability to contribute creative ideas for new events, programs, and engagement opportunities, particularly in support of University Village initiatives.

• Ability to assess and respond to event-related issues in real time, making sound decisions to ensure safety, service quality, and a positive client experience.

• Skill in identifying operational challenges and recommending practical solutions related to scheduling, space utilization, staffing, vendor coordination, or event execution.

• Ability to interpret and apply policies, procedures, and contractual requirements when resolving issues or answering stakeholder questions.

• Judgment to prioritize competing demands and adjust plans in a fast-paced, event-driven environment.

• Ability to resolve routine issues independently while recognizing when to escalate complex or high-impact matters to leadership.

• Plays a key role in delivering high-quality events and community programming within the Regional Engagement Center and University Village, helping fulfill the expectations of developers, tenants, residents, and community partners.

• Supports a consistent and professional experience across events and programs, reinforcing the vision and long-term success of University Village as a vibrant, mixed-use destination.

• Enhances campus and community engagement through thoughtful coordination, hospitality, and collaboration with internal and external stakeholders.

• Contributes to operational efficiency, compliance, and financial sustainability by supporting event execution, marketing, and administrative processes aligned with institutional goals.

Determined within a relatively short period of time

• Manages and monitors designated event and programming budgets, including expenditures related to University Village events and community programming, ensuring responsible use of funds and alignment with approved financial plans.

• Supports accurate invoicing, billing, and financial tracking for Regional Engagement Center events, helping reduce financial risk, maintain positive relationships with repeat customers, and ensure compliance with university financial policies.

• Decisions and recommendations made by this position directly affect event scheduling, space utilization, and service delivery within the Regional Engagement Center and University Village, influencing the experience of campus departments, developers, partners, and guests.

• Effective coordination and judgment help the department meet program goals, manage resources efficiently, and maintain compliance with facility policies, while poor coordination could result in scheduling conflicts, financial risk, or diminished stakeholder satisfaction.

• Regularly interacts with campus departments and university leadership to coordinate events, schedules, and operational needs within the Regional Engagement Center and University Village.

• Serves as a primary point of contact for external clients, community partners, vendors, developers, tenants, and residents, ensuring clear communication and professional service.

• Works closely with the Director and Associate Director of Strategic Partnerships & Operations to align event execution, marketing efforts, and operational priorities with departmental goals.

• Supervises and collaborates with student employees and coordinates with Facilities, Dining, and AV staff to ensure effective, efficient, and successful event operations.

• Works under the general direction of the Director of Strategic Partnerships and Operations, with day-to-day coordination and guidance provided in collaboration with the Associate Director of Strategic Partnerships and Operations.
• Operates with moderate independence in managing assigned responsibilities.

Yes

Students

Provides functional supervision and direction to student employees supporting events and operations; does not include formal supervisory responsibility for full-time staff.

Office,Outdoors,Animal Facilities