Additional Info

Coordinate and track divisional strategic initiatives, ensuring deadlines, approvals, and deliverables are achieved.

Monitor and facilitate follow-up on action items arising from leadership meetings, strategic planning efforts, and divisional projects.

Develop executive briefings, presentations, reports, and supporting materials for university leadership and external stakeholders.

Conduct research and prepare analyses, reports, and background information on policies, procedures, regulations, and issues assigned by the Vice Chancellor for Business & Finance.

Draft, review, and coordinate internal and external communications and correspondence on behalf of the Vice Chancellor.

Monitor Vice Chancellor budgets and assist with financial tracking and analysis.

Manage the Vice Chancellor's calendar, meetings, travel arrangements, and related administrative requirements.

Maintain awareness of university initiatives, activities, and organizational priorities to provide informed recommendations and facilitate effective decision-making.

Serve as a liaison between the Vice Chancellor's Office and university departments, Office of the President, and external constituents.

Coordinate meetings, communications, and administrative activities among Business & Finance leadership team members.

Facilitate information flow and administrative coordination across divisional departments.

Coordinate staffing actions, hiring documentation, and approval processes as designated by the Vice Chancellor.

Coordinate employee recognition efforts within the division of B&F.

Maintain divisional records and provide historical reference through effective records management and documentation of key discussions and decisions.

Manage highly confidential personnel, legal, labor relations, and financial information while exercising exceptional judgment and discretion.

Serve as divisional coordinator for Board of Regents agenda development, approvals, submissions, and follow-up activities.

Coordinate the preparation, review, approval, and submission of Board of Regents agenda items and reports in accordance with established timelines.

Maintain annual calendars, timelines, and tracking systems for Board of Regents actions affecting Business & Finance operations.

Coordinate approval workflows for contracts, policies, institutional agreements, and governance-related documents assigned to the Vice Chancellor.

Assist in the development, review, implementation, and maintenance of divisional policies, procedures, and governance documents.

Maintain official divisional records and documentation related to Board actions, policies, and strategic initiatives.

Demonstrated ability to operate independently, exercise sound judgment, and manage multiple priorities in a fast-paced environment. Strong organizational, project management, and problem-solving skills with the ability to coordinate complex initiatives, monitor deadlines, and facilitate successful outcomes.

Excellent interpersonal, communication, writing, and editing skills, with the ability to effectively interact with university leadership, faculty, staff, governing boards, and external stakeholders. Ability to maintain confidentiality and exercise discretion when handling sensitive personnel, financial, legal, and organizational matters.

Proficiency in Microsoft Office applications and enterprise systems, including financial, human resource, document management, and reporting platforms. Ability to conduct research, analyze information, prepare executive-level reports and presentations, and leverage technology to improve operational efficiency.

Knowledge of budgeting, administrative operations, governance processes, and organizational policies. Ability to build collaborative relationships, adapt to changing priorities, and support strategic decision-making across a complex organization.

The ability to prioritize effectively, multi-task and shift priorities quickly is required in every element of this position. Strong research skills including the ability to collect, compile and analyze facts, draw conclusions, and recommend solutions.

Must maintain a high level of professional discretion and confidentiality due to the sensitivity of information viewed. This individual is also required to be proficient and conscientious when compiling and reporting all data and for taking appropriate steps to correct any errors.

Determined over a period of months

Responsible for monitoring and managing budgets within assigned areas of responsibility; preparing budget reports; reconciling financial transactions; ensuring expenditures comply with applicable policies and funding restrictions; identifying and communicating budget variances; and supporting the Vice Chancellor in strategic financial planning and resource allocation decisions.

Recommendations and actions of this position have a moderate impact on divisional and campus operations. The position exercises independent judgment in researching issues, analyzing information, coordinating complex initiatives, and recommending solutions to the Vice Chancellor.

With UNK Administration (Chancellor, Senior Vice Chancellor), Deans, Directors, Faculty, Staff, Students, University of Nebraska Central Administration/Board of Regents, Kearney Community Members

This position receives direct supervision from Vice Chancellor for Business & Finance.

No

Office

Operation of a computer mouse with their dominant hand.