Additional Info

 Provide customer service to campus community in all phases of procurement function. Process procurement requests, including review of purchases and contract requisitions for competitive requirements, ensuring appropriate procurement policy is followed, and non-competitive purchases are auditable/appropriate.  Seek input from Senior Sourcing Agent as needed.

Resolve procurement administration problems that arise involving invoicing, delivery, rejecting material, interpretation of terms and conditions, changes in requirements, termination, disputes, etc. 

Navigate full bidding cycle, work with university departments in the development of scope of work, evaluation criteria, and methodical creation of bids. Analyse bid submissions for financial costs/revenue and facilitate recommendation of award in the best interest of the university. Consult Senior Sourcing Agent as needed.

Review and negotiate favorable contract terms for the university in a timely manner. Engage with stakeholders to confirm progress and/or completion, troubleshoot issues or concerns as they arise. Seek input and guidance from Senior Sourcing Agent and Associate Chief Procurement Officer when applicable.

Foster effective relationships with suppliers. Manage supplier relationships to ensure compliance with contracts. Represent departments in communicating with suppliers.

Drive strategic initiatives to align with the organizational objectives to enhance value, improve service/quality, reduce costs and minimize risk. Analyze savings, revenue opportunities, service and efficiencies; utilize data to prioritize initiatives.

Continually seek process improvement - research and evaluate current marketplace trends, procurement methodology, and best practice to increase efficiency and improve performance of procurement functions. Troubleshoot complex procurement situations with minimal guidance. 

Assist in special projects and completes other duties as assigned.

This position demands the ability to take initiative, operate independently, and thrive in a team environment. Demonstrated ability to read, understand and follow typical, standard operating policies and procedures for tasks that are repetitive, clear and specific is essential. Knowledge of relevant procurement policy pertaining to purchasing, the rules and regulations of the University of Nebraska, and the National Association of Educational Procurement ethics guidelines and how to apply them within the work area and beyond is critical. Excellent organizational skills and competence in the application of critical thinking skills and knowledge of how items affect the entire procure to pay process is required. Attention to detail and excellent verbal and written English communications skills are required. Knowledge of basic accounting, marketing, technical and economic expertise. Ability to organize, analyze and evaluate purchase orders and requisitions, manage the purchase negotiations of highly technical, large volume and/or high-cost items. Knowledge of strategic sourcing concepts and practices in procurement.

Requires use and knowledge of SAP, IonWave, Jaggaer (eSHOP), and other data tracking systems and be able to explain, verbally and in written form, to end users clearly. Uses data analysis to develop strategic plans. Proficient knowledge of Microsoft Office software required, including the ability to use multiple worksheets.

Responsible for independently managing several bids and strategic initiatives at various stages in the process at any one time, and works to accurately apply university, federal, state, policies and procedures in a variety of scenarios and under tight timelines. This position requires a strong ability to read, interpret, and act on data analytics seeking guidance when necessary. Ability to discern when management/director needs to be consulted.

Accuracy in processing is essential to satisfy procurement audit and compliance regulations. Responsible for completing procurement processes in a timely and low risk manner to ensure continuation of business for the university, seeking guidance as needed.
Proper procurement procedure is necessary to avoid risks associated with pricing error, cost avoidance, terms and conditions risk and audit and compliance regulations. Effective communication is necessary to avoid incorrect guidance provided to end-users and suppliers. The impact of errors, omissions and inaccuracies may greatly affect day-to-day University business operations.

Establishes strong and positive working relationships with members of the campus community, including university leadership, and suppliers to jointly investigate ways to improve efficiency/effectiveness and to pre-plan future procurement needs. Work with teams within P2P and the procurement staff of peer institutions. The ability to understand and discern when a situation requires elevation to a supervisor/manager/director or guidance from another co-worker is critical. Must be adept at personal interactions where information is given or received to reach a satisfactory outcome.

This position receives in-direct supervision from the Sr. Sourcing Agent

No

Office

Operation of standard office equipment