| Position Number: 00058350 | Working Title: Executive Associate |
| Department Name: Academic Affairs UNK | Reports To Title: Sr Vice Chancellor for Academic Affairs |
| FLSA Designation: Exempt - Administrative Professional | Union: |
| RESPONSIBILITY | TIME SPENT PERCENTAGE | ESSENTIAL FUNCTION | TASKS |
|---|---|---|---|
| Chief Liaison for the SVCAA | 25 | X | Scheduling and maintenance of the SVCAA's calendar and travel. Coordinate meetings and record minutes for Deans Council and General Education Meetings. Serve as a trusted liaison between executive leadership, faculty, staff, and external stakeholders Assist the Senior Executive Associate with compiling materials for the BOR, CCPE, NU System Office and Council of Deans. |
| Oversight of New Hire full-time contract process, part-time, adjunct & overload contracts. | 25 | New Hire Contracts process, including tracking of transcripts Manage Perceptive system for all faculty records per HLC Guidelines (linking, scanning, filing) Part-time, overload & adjunct contract letters process | |
| Oversight of Faculty Evaluation Processes | 25 | X | Coordinate faculty reappointment, promotion, and tenure processes; this includes drafting formal responses, per SVCAA instruction and approval: Reappointment Promotion Tenure Tenure Review Tenure Extension
|
| Oversight of Academic Programs | 15 | X | Oversight of alterations to academic programs and development of new academic programs. Oversight of all academic protocols regarding faculty retention, tenure and promotion. |
| Oversight of Student Talent Development Funding | 5 | Administer Student Talent Development (SET) funding, including application review and award notification, in coordination with the Executive Associate for Business and Finance. | |
| Prepare/process financial transactions | 5 | This includes invoices, contracts and HR paperwork across state and foundation accounts. |
Requires the ability to understand and apply basic job skills, knowledge of several work routines and the ability to apply such routines with minimal interpretation. May possess knowledge of other, related work activities within own functional area. May require the operation of routine equipment/tools. Requires the ability to utilize advanced information within a specialization. Within specialization, possesses the ability to assess/analyze situations and make adjustments to achieve desired objectives. Possesses knowledge of work activities outside functional area. May require the operation of complex equipment/tools. Integrates extensive theories and techniques within related or diverse disciplines to achieve results and/or establish overall strategic directions. Requires wide-ranging administrative and/or specialized knowledge. May require the operation of highly complex equipment/tools. |
Decisions/problem resolutions require gathering/reviewing information from several sources. Simple analysis of facts determines course of action to be taken within the limits of standard operating policies and procedures/practices. Tasks are varied and may cross several disciplines. |
Actions and decisions in this job have discernible impact to the short-term performance of the Program/Team and exert some impact to its long-term success. Errors reflect unfavorably on the individual, the functional area, overall business operations and potentially other functional areas. |
How quickly is the overall correctness of the work of an incumbent in this position typically determined?:
Very quickly determined |
Include budget dollars, value of assets, and impact in terms of organizational exposure to risk/liability.
Describe the budgetary accountabilities for this position:
Very minimal |
Regular contact that involves giving or obtaining information as well as occasionally exchanging advice and opinions. Requires the use of common business courtesy, tact, discretion and some persuasion to maintain cooperative associations. |
Senior Vice Chancellor for Academic Affairs |
Does this position supervise?:
No |
Office |
| Sit: Occasionally (1-33%) | Bending: Occasionally (1-33%) |
| Stand: Occasionally (1-33%) | Kneeling: Occasionally (1-33%) |
| Walk: Occasionally (1-33%) | Reaching: Occasionally (1-33%) |
| Drive Motor Vehicle: Occasionally (1-33%) | Crawling: Occasionally (1-33%) |
| Squatting: Occasionally (1-33%) | Climbing: Occasionally (1-33%) |
If other, please explain:
Operation of a computer mouse with their dominant hand. (Usually right). |
| Lift: Occasionally (1-33%) 11 - 20 lbs | Push: Occasionally (1-33%) 11 - 20 lbs |
| Carry: Occasionally (1-33%) 11 - 20 lbs | Pull: Occasionally (1-33%) 11 - 20 lbs |
| Keyboard: YES | Pipefitting: NO |
| Fine Manipulation: NO | Grasping: YES |
| Repetitive Motion: YES |