Additional Info

Assist in managing and monitoring budgets and HR Paperwork for Student Affairs units, Enrollment Management, Admissions and Financial Aid. Develop summary spreadsheets and assist directors in Student Affairs with annual reports. Conduct and manage surveys, prepare reports, develop background information on policies, procedures, student information, budgets and basic operational analyses. Maintain/monitor the Associate Vice Chancellor’s calendar and schedules meetings and appointments; reserves meeting space. Takes notes/minutes and sets agendas as needed. Responsible for setting various student and campus group meetings. Attend CARE Team Meetings, assists with students in crisis, and coordinates absence notifications.

Communicate for the Associate Vice Chancellor on  and off campus, conveying sensitive or confidential information with tact and discretion; prepare internal and external correspondence.  Prepare, monitor and support necessary updates on the Student Affairs website and prepare other communication as needed.  Understands Student Affairs’ role in the University and appropriately responds to individuals and departments requesting information and assistance. Maintains awareness and where possible, involvement in campus activities to make timely decisions based on knowledge of campus procedures, activities, and climate.

Coordinate and oversees staff onboarding process in collaboration with unit managers/directors across Student Affairs, Admissions, and Enrollment Management.   Coordinate priority projects for Student Affairs as assigned by the Associate Vice Chancellor including as external relations coordinator for Student Affairs. Serves as the Chair of Social Committee.  Updates division staff on division procedures, meetings, staffing changes.

Coordinate and plan annual campus events and awards Student Affairs including the Applauding Excellence Ceremony and the Nester Awards.  Oversee the National Student Exchange Program, including presentations and staffing at events, visiting student groups. Attends National Student Exchange events and documents and tracks student participation and placement. Accurately and efficiently supports students involved in the National Student Exchange.

Perform other duties as assigned including occasionally supporting the Chief Enrollment Officer and Chief Marketing Communications Officer and collaborating with the Business Operations Specialist. Assists when needed within the Chancellor’s Administrative Office Suite

Extensive knowledge of all UNK operating systems, all student services, University policies and procedures, research, analyze facts, and draw conclusions, and recommend solutions. Excellent computer proficiency including website editing, social media, web browsers, and Microsoft Office suite.

Demonstrated ability to take initiative, operate independently, and make decisions based on the Dean#s preferences and University policies.

This position has a strong impact on the strategic plan of the Division and UNK. The level of independent and critical thinking, efficiency, and fiscal responsibility sets a standard for all areas of the Division of Student Affairs. Is directly involved in exploring and implementing approaches for professional and social development, adhering to and mentoring staff on all University policies and procedures within the Division of Student Affairs. Ability to assist students, especially those with mental health or other concerns greatly affects the retention of a quality, diverse student body.

Excellent interpersonal skills and maturity with strong orientation toward diplomacy, tact, compassion, collaboration, leadership, and teamwork. Exceptional verbal, writing, and proofreading skills. Must be detail oriented and accurate. Excellent judgment, organizational and managerial (supervisory) skills. Ability to prioritize effectively, multi-task and shift priorities quickly. Must be very sensitive to needs of students, parents, or anyone needing assistance and communication must be deemed confidential unless otherwise noted. Must have skills meeting one-on-one with students and knowledge of all services for referrals.

This position exercises ongoing supervision from the Associate Vice Chancellor of Student Affairs.

Yes

Students

This position exercises occasional supervision over student workers

Operation of a computer mouse with their dominant hand. (Usually right).