Additional Info

Completes hiring and all PACF’s for College of Arts and Sciences, Frank House, and Loper Launch faculty and hourly workers.

Provides advanced level administrative support and secretarial duties as a personal assistant for CAS Dean and Senior Administrative Specialist.  Assesses needs and explains services, processes, procedures, and guidelines. Handles direct or indirect requests/transactions/work orders/tasks and general support to the Dean’s Office and CAS Business Center.  Liaison between the Dean’s Office, departments, administration, and other offices on campus while handling information of a sensitive, complex, and confidential nature. 

Compiles and organizes diverse and complex data using predefined templates or creates templates as necessary for comprehension using a variety of programs including Microsoft Office, SAP, Business Intelligence, etc. The data collected is used to generate reports by several administrative offices or to communicate information in meetings.  Composes correspondence for Dean’s signature, including the Dean’s List, Foundation letters, etc. Arranges travel for the Dean and direct subordinates of the Dean’s Office as necessary. 

Processes and maintains files and records for the CAS Dean’s Office, Frank House, and Loper Launch.  

Catalogs and verifies information on faculty reassigned time applications.

Assists with Promotion and Tenure duties as needed.

Assists with organizing the Scholarship Ceremony and College meetings

Provides general mentorship to a group of Office Coordinators housed within the College of Arts and Sciences Business Center.

Provides oversight and supervision of student workers housed within the CAS Business center and subordinate offices, such as CAS ITS, as well as time approval for student workers supervised by the Dean’s Office.

Maintains a classroom schedule, assists with room requests for classes and events within the buildings, approves and assists with departmental class schedules (CLSS), SEI evaluations, work orders, and maintains contracted office equipment for all buildings regularly used by CAS.

Assists all departments housed within the College of Arts and Sciences with the creation of contracts and their payment after completion, including the Frank House and Loper Launch.  Completes a range of purchases for the College of Arts and Sciences, Frank House, and Loper Launch from office supplies to furniture and capital equipment.

Responsible for the oversight of the CAS Business Center in the event of the absence of the Senior Administrative Specialist.  Required to be cross trained with other CAS Center Coordinators duties, as they will assist with other responsibilities as needed or in the event of an absence. Performs other related duties as assigned.

Requires a broad understanding of organizational operations, organizational procedures, and personnel. Handles a high level of confidential and sensitive materials for the Dean#s Office and upper administration. Provides advanced secretarial and administrative support to the Dean and Executive Assistant under limited supervision. Must be proficient in oral and written communication, basic mathematical calculations, basic computer literacy, as well as knowledgeable about a variety of software applications. Must have an aptitude for independent judgment.

Uses strategic thinking and strong analytical skills to complete a wide variety of assignments and solve a wide variety of problems. Applies an extensive body of rules, procedures, or operations that require training and/or experience to daily tasks. Able to make independent decisions about planning, organizing, and scheduling work. Identifying faculty/staff/student needs and matching them with available resources.

Must be able to maintain a reliable and dependable attendance record. Work directly affects the College of Arts and Sciences and the departments within, therefore must be able to provide responsive and effective support. Must be able to make independent decisions about planning, organizing, and scheduling work responsibly as required work affects the efficiency of the College.

Developed respect for and engage with those of other cultures or backgrounds is essential. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals or managers. Develop and maintain effective working relationships.

This position exercises Moderate to Substantial Supervision over Student workers / other hourly workers.

Office,Classroom

Operation of a computer mouse with their dominant hand. (Usually right).