Additional Info

• Responsible for the proper function, maintenance, upkeep, and repair of all facilities

operational functions of the MONA, including but not limited to: security systems; fire

suppression; HVAC and boilers; Lighting; Electrical; Plumbing; and other building functions to

maintain controls and ensure full working order of all equipment.

• Required to work on item and equipment repair as a primary resource and first in line prior to contractual employment
• Primary source of coordination with all repair and maintenance vendors

• Administers on-going building activities and equipment maintenance, including wall touch ups,

humidifiers, lighting, air filters and other items as necessary.

• Conducts maintenance and inspections of electrical, plumbing, security/fire systems.

• Conducts and performs maintenance of external facilities requirements including roofing,

windows, landscaping and sidewalks

• Coordinates and supervises custodian and cleaning services, either by contract or staffed

positions. Performs custodian duties in absence of custodian.

• In conjunction with Museum Team, coordinates the use of events materials and equipment

including but not limited to: tables and chairs; sound equipment moves; temporary events

materials; and event contractors and partners. Supports staff to set up special events.

• In conjunction with Museum Curator, manages ongoing monitoring of the condition and

appearance of Museum galleries and public spaces; provides regular walk-through of galleries to

ensure maintenance of exhibitions.

• Generates ongoing calendar

• Plans and manages annual building budget. Orders materials and supplies (including custodian)

necessary within budget to carry out essential duties.

• Maintains company vehicle and all schedules and coordinates general maintenance in

accordance with staff scheduling and usage.

• First contact and responder for security services for after hour openings/closings, false alarms, and any other issues related to the security system on a 24-hour basis. • Organizes and implements weather-related and incident-related emergency procedures. • Responds promptly to all building-related requests from staff and prioritizes accordingly. • Assists Curatorial staff as needed for specific installations, de-installations, and fabrication needs.

• Operates high lift, pallet jack, and similar equipment. Drives vans and trucks on occasion.

• Maintains flag pole and calendar.

• Monitors, troubleshoots, and maintains A/V, equipment, and technology needs for exhibitions

and events.

• Follows AAM best practices for all projects in the Museum such as but not limited to: wood

shop safety, exhibition design and lighting, install and d

The Facilities Coordinator should have knowledge of building operations, maintenance, safety procedures, security, vendor management, and applicable codes and regulations, along with strong organizational, problem-solving, and communication skills. The position requires the ability to coordinate repairs and maintenance, manage contractors and facility-related projects, respond effectively to emergencies, maintain accurate records and budgets, and ensure a safe, secure, accessible, and well-maintained environment for staff, visitors, collections, and programs.

The Facilities Coordinator must be able to quickly assess facility issues, identify potential causes, and determine practical, cost-effective solutions while prioritizing safety, security, and the protection of museum collections and facilities. Strong problem-solving skills include anticipating maintenance and operational challenges, coordinating appropriate responses with staff and vendors, and making sound decisions in both routine situations and unexpected emergencies.

The Facilities Manager would have a significant impact on the organization by ensuring its buildings, grounds, systems, and workspaces are safe, functional, secure, and well maintained. Through proactive planning, effective vendor and resource management, and timely problem-solving, this position would help protect museum collections, support staff and visitors, control costs, and enable the organization to fulfill its mission without unnecessary operational disruptions.

Very quickly determined

In coordination with the Executive Director, this position is directly in charge of planning and managing the budgetary needs of the Facilities Division.

Greater impact at MONA, if not exclusively, and very little to no impact on the campus

The Facilities Manager would regularly communicate with outside vendors and contractors regarding building maintenance, repairs, inspections, security, cleaning, landscaping, utilities, and other facility-related services. This position would obtain quotes, coordinate schedules and access, monitor the quality and completion of work, resolve issues, and ensure vendors meet the museum’s safety, budget, and operational requirements.

This position receives direct supervision from Executive Director

Yes

Temporary/ On-Call

This position exercises frequent supervision over contractual vendors including but not limited to janitorial and custodial contactors and potentially part-time staff

Office,Outdoors,Animal Facilities,Mechanical Facilities,Warehouse

Use of PPE is infrequent but required when necessary